Human Resources Intern (Englewood Cliffs, USA)

Essential Duties and Responsibilities

• Greet guests upon arrival and create a professional, welcoming first impression.
• Direct visitors promptly to the appropriate employee, office, or meeting room.
• Maintain a clean, organized, and presentable reception area and lobby.
• Manage a multi-line phone system, including screening, answering, and forwarding incoming calls in a professional manner.
• Receive, sort, and distribute incoming mail, packages, and deliveries; coordinate outgoing shipments as needed.
• Serve as the first point of contact for the company.
• Support meeting room scheduling and ensure reception-related supplies are maintained.

HR Administrative Duties

• Track expenses against the department budget and report variances as needed.
• Manage the bill-back process for Ferrari Financial Services and Ferrari LifeStyle.
• Follow up with vendors regarding outstanding or incorrect invoices and help resolve payment discrepancies.
• Maintain employee records, contracts, and related HR documentation in accordance with company standards and confidentiality requirements.
• Aid in coordinating training and development activities, including logistics, scheduling, attendance tracking, and feedback collection.
• Help organize employee engagement activities, team events, and wellness programs, including ordering food, booking conference rooms, preparing agendas, and coordinating event logistics.
• Support onboarding and offboarding activities by coordinating logistics, preparing materials, and helping ensure a smooth employee experience.
• Prepare, update, and maintain HR reports, trackers, and administrative files as requested.
• Handle sensitive employee and business information with discretion and maintain confidentiality at all times.

Bachelor’s degree. 2 years of experience in an HR Administrative role. The following skills are required to perform the role: Excellent customer relations skills. Excellent leadership and negotiation skills. Strong communication skills, both verbal and written. Good understanding of dealer ownership/automotive business retail model. Well-rounded background in sales and marketing and dealer business management and analysis. Ability to multi-task in a dynamic, ever changing environment. Must have strong work ethic and integrity. Highly proficient in Microsoft Office.

We are an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties of this position.

Location: Englewood Cliffs, NJ (USA)

Seniority: Internship