Human Resources Intern

This is a developmental position designed to provide hands-on experience in all major functions of Human Resources within a manufacturing environment. Under the guidance and mentorship of the Sr. Human Resources Generalist and Director of Human Resources, the HR Intern will shadow and assist with day-to-day HR operations while progressively assuming greater responsibility as knowledge and skills develop. The primary objective is to prepare the intern to successfully transition into a full-time Human Resources Generalist role.

Responsibilities

• Human Resources Learning & Development
  • Shadow the Human Resources Generalist in all areas of Human Resources.
  • Learn applicable federal, state, and local employment laws and regulations.
  • Gain working knowledge of company policies, procedures, and HR best practices.
  • Assist with maintaining confidential employee records and documentation.
  • Develop proficiency in Microsoft Office 365 and Human Capital Management (HCM) system (B2E).
  • Participate in HR projects and process improvement initiatives.
  • Attend HR training opportunities, webinars, and educational workshops as assigned.
  • Develop an understanding of employment compliance including: Title VII, ADA-AA, FLSA, FMLA, HIPAA, OSHA, IRCA, E-Verify, COBRA, and Wisconsin employment laws.
• Talent Acquisition & New Employee Experience
  • Assist and progressively learn responsibilities including:
  • Scheduling interviews and pre-employment testing.
  • Scheduling drug screens and pre-placement physical examinations.
  • Assisting with electronic onboarding using the B2E system.
  • Processing E-Verify submissions.
  • Preparing new hire paperwork and orientation materials.
  • Assisting with new employee orientation.
  • Learning the onboarding process from offer acceptance through orientation.
  • Organizing and maintaining employee personnel files.
  • Assisting employees with onboarding questions.
  • Tracking introductory performance evaluations.
  • Learning how to create a positive first-day employee experience.
• Human Resource Information System/Human Capital Management (HCM) System (B2E)
  • Assist with:
  • Employee status changes
  • Job title changes
  • Pay changes
  • Department transfers
  • HRIS reporting
  • Onboarding checklists
  • Termination checklists
  • Employee record maintenance
  • Data audits for accuracy
  • Troubleshooting basic system issues with HR staff
• Benefits Administration
  • Assist the HR Generalist with:
  • New hire benefit enrollment
  • Benefit eligibility tracking
  • Benefit orientation meetings
  • Benefit paperwork processing
  • Carrier enrollment updates
  • Open Enrollment preparation
  • Employee benefit communications
  • COBRA processing
  • Benefit record maintenance
  • Vendor communications
  • Develop an understanding of:
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Disability insurance
  • Paid Time Off
  • Leave of Absence administration
• Safety Program Administration
  • Assist with administration of the company's safety programs by learning to:
  • Track required employee safety training.
  • Coordinate training schedules.
  • Maintain training records.
  • Assist with OSHA-related documentation.
  • Coordinate hearing conservation and respirator testing.
  • Schedule forklift, crane, manlift, and other required certifications.
  • Maintain safety-related records.
• Administrative Responsibilities
  • Assist with:
  • Daily filing and document management
  • HR correspondence
  • Employee communications
  • Scanning and electronic filing
  • Uniform program updates
  • Invoice processing
  • Meeting coordination
  • Company event planning
  • HR reporting
  • Various HR administrative projects

Learning Objectives

Throughout the internship, the Human Resources Intern is expected to progressively develop competency in:

• Employment Law Compliance
• Employee Relations
• Recruiting
• Interviewing
• Onboarding
• Payroll Administration
• Benefits Administration
• HR Information Systems
• Safety Administration
• HR Documentation
• Policy Interpretation
• Confidentiality
• Professional Communication
• Organizational Skills
• Time Management
• Critical Thinking
• Problem Solving
• Project Management

The successful intern should demonstrate increasing independence and proficiency with the goal of assuming the responsibilities of a Human Resources Generalist upon successful completion of the internship.

Requirements

• Associate's degree in Human Resources, Business Administration, or related field or
• Currently pursuing a Bachelor's degree in Human Resources or related field with expected graduation within 12 months.
• Strong interest in pursuing a long-term career in Human Resources.
• Basic proficiency with Microsoft Office 365.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent organizational and communication skills.
• Ability to learn quickly and work effectively in a fast-paced manufacturing environment.

Preferred Qualifications

• Experience using Human Resource Information Systems.
• Knowledge of Microsoft Excel.

Skills

The successful candidate will demonstrate the ability to develop proficiency in:

• Problem Solving
  • Identifies issues and seeks guidance to resolve problems.
  • Gathers information and recommends practical solutions.
  • Demonstrates sound judgment while learning HR practices.
• Professionalism
  • Maintains confidentiality.
  • Treats employees respectfully.
  • Demonstrates accountability and dependability.
  • Accepts coaching and constructive feedback.
  • Represents the Human Resources department professionally.
• Reasoning Ability
  • Collects and analyzes information.
  • Learns to apply company policies consistently.
  • Develops sound decision-making skills.
• Planning & Organization
  • Prioritizes assignments.
  • Meets deadlines.
  • Maintains organized records.
  • Manages multiple responsibilities effectively.
• Communication
  • Communicates professionally with employees at all organizational levels.
  • Writes clearly and accurately.
  • Listens effectively.
  • Maintains positive working relationships.
• Adaptability
  • Learns quickly.
  • Adjusts to changing priorities.
  • Demonstrates flexibility in a dynamic manufacturing environment.
• Initiative
  • Demonstrates curiosity and a willingness to learn.
  • Seeks opportunities to expand knowledge.
  • Accepts increasing responsibility as skills develop.
  • Works toward becoming a self-sufficient Human Resources Generalist.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to move throughout office and manufacturing environments.
• Occasional lifting of files and office materials up to 20 pounds.
• Ability to occasionally bend, reach, stand, and walk throughout the facility.

Career Development Opportunity

This internship is designed as a structured developmental program for individuals seeking a career in Human Resources. The successful candidate will receive mentoring, coaching, and progressive hands-on experience across all Human Resources functions. As competency, performance, and business needs align, the intern may be considered for promotion into a full-time Human Resources Generalist position. The program emphasizes continuous learning, professional growth, and increasing levels of responsibility to prepare the individual for long-term success within the organization.