Human Resources Information Systems - Administrator

About the role

This role will focus on optimizing HR technologies, maintaining HR systems and employee records, generating reports and analytics, supporting HR processes, and assisting with day-to-day administrative operations. The ideal candidate will possess experience in Human Resources Information Systems (HRIS), HR operations, reporting, and executive-level administrative support. The successful candidate will demonstrate strong organizational, analytical, communication, and problem-solving skills while maintaining confidentiality and professionalism in a fast-paced environment.

Responsibilities

• Lead and assist with the creation and implementation of performance management tools and HR system enhancements
• Conduct HR metrics analysis and assist with troubleshooting HR application issues
• Maintain and organize HR documentation including policies, procedures, employee records, and HR processes
• Ensure secure and accurate storage of HR data including attendance, employee performance, and personnel records
• Perform audits on HR processes including hiring, termination, payroll administration, exit interviews, and HRCMS reporting
• Maintain HR SharePoint sites and employee personnel files
• Update and maintain organizational charts and employee records
• Generate HR reports including diversity statistics, turnover metrics, audit reports, and workforce analytics
• Identify HR trends, reporting insights, and opportunities to improve HR operations and decision-making
• Support employee recognition programs, HR events, calendars, and engagement initiatives in collaboration with DEI leadership
• Provide executive-level administrative support to the Human Resources Division Chief
• Manage calendars, appointments, meetings, correspondence, and scheduling activities
• Prepare reports, presentations, spreadsheets, and HR documentation
• Maintain filing systems and employee database records
• Prepare and distribute internal and external correspondence
• Schedule meetings and conferences while recording meeting notes when necessary
• Support employee onboarding documentation, benefits administration, ethics training, and CORI compliance records

Requirements

• Experience working with HRIS systems and Human Resources operations
• Strong administrative support and organizational experience
• Experience maintaining HR records, reports, and employee data systems
• Strong analytical and reporting skills with attention to detail
• Proficiency with Microsoft Office Suite including Excel, Word, Outlook, PowerPoint, and SharePoint
• Strong communication, documentation, and interpersonal skills
• Ability to manage confidential employee information with professionalism and discretion
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting HR leadership or executive-level management
• Experience with HR metrics, audits, and workforce reporting
• Knowledge of payroll administration, employee onboarding, and HR compliance processes
• Experience working with SharePoint and HR databases
• Experience in public sector or regulated environments preferred

Additional Requirements

Candidate must successfully complete fingerprinting, credit check, and background check after the offer stage.