Human Resources (HR) Coordinator

About the role

We are looking for a detail-oriented Human Resources Coordinator to support core HR operations for a manufacturing organization in Richmond, Virginia. This Contract position will focus on creating a smooth employee onboarding experience, maintaining accurate personnel records, and helping ensure day-to-day HR processes run efficiently. The ideal candidate is organized, responsive, and comfortable working with HR systems while supporting compliance-related activities and pre-employment screening steps.

Responsibilities

• Coordinate onboarding activities for new employees, including collecting employment documentation, preparing orientation materials, and helping employees complete required pre-start steps.
• Manage background screening workflows and follow up on outstanding items to keep recruitment timelines on track.
• Maintain employee data within HR information systems and update records with a high level of accuracy and confidentiality.
• Provide administrative support across HR functions, including document management, correspondence, and routine process coordination.
• Assist with compliance-related tasks by organizing files, reviewing required documentation, and helping HR practices align with company policies and employment standards.
• Partner with managers and internal stakeholders to communicate onboarding status, answer process questions, and resolve routine HR coordination issues.
• Support audits of personnel files and HR records to confirm completeness, consistency, and proper retention of documentation.
• Contribute to process improvement efforts within HR administration by identifying inefficiencies and helping implement more streamlined workflows.

Requirements

• Experience supporting onboarding and general HR administrative activities in a detail-oriented work environment.
• Working knowledge of candidate screening coordination and pre-employment documentation processes.
• Familiarity with HRIS platforms and confidence entering, updating, and reviewing employee information.
• Understanding of HR compliance practices, including recordkeeping, confidentiality, and policy-driven documentation.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced setting.
• Clear written and verbal communication skills for interacting with employees, managers, and cross-functional teams.
• High attention to detail and discretion when handling sensitive employee information.
• Must be legally authorized to work in the United States.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.
• More information available at roberthalf.gobenefits.net.