Human Resources (HR) Coordinator

About the role

We are looking for a detail-oriented Remote Human Resources (HR) Coordinator to support core people operations for a Contract position. This role plays an important part in keeping recruiting, onboarding, and HR administration organized, accurate, and on schedule. The ideal candidate is comfortable managing recurring processes independently, handling sensitive documentation with care, and communicating professionally with employees, candidates, and external partners.

Responsibilities

• Coordinate recruiting activities by posting approved openings, reviewing applications against defined criteria, and arranging interviews with candidates and hiring teams.
• Maintain organized and accurate records within HR and applicant tracking systems, ensuring candidate, employee, and requisition information is up to date.
• Carry out onboarding tasks for new team members and contractors, including collecting required documents, supporting I-9 completion, and tracking outstanding compliance items.
• Monitor onboarding checklists and employment records, escalating missing paperwork or process issues to the appropriate internal contact.
• Provide administrative support for payroll-related updates such as new employee entries, employee status changes, and offboarding documentation.
• Prepare and update HR materials, including policy documents, handbook content, meeting presentations, and training resources.
• Perform regular data audits to improve accuracy across people systems and maintain reliable reporting information.
• Support employee and contractor integration activities, including coordination related to workforce changes connected to business acquisitions.
• Assist with HR technology updates by entering data, helping configure workflows, and supporting user adoption of new tools and processes.
• Identify repetitive administrative tasks that could be improved through automation or more efficient workflows and share recommendations with leadership.

Requirements

• 1–3 years of experience in HR coordination, recruiting support, people operations, or a related administrative role.
• Working knowledge of HRIS, applicant tracking systems, or similar people management platforms.
• Experience handling compliance-related employment documentation, including I-9 forms and onboarding records, with a high level of accuracy.
• Strong organizational skills with the ability to manage multiple trackers, deadlines, and routine processes simultaneously.
• Clear written and verbal communication skills for interacting with candidates, employees, managers, and third-party partners.
• Ability to work independently within established procedures while recognizing when to escalate more complex or sensitive issues.
• Proficiency in administrative coordination such as scheduling, document preparation, and maintaining confidential records.

Qualifications

• Previous HR experience with a Marketing, Public Relations, or Digital Agency would be a plus but not required.
• Interest in growing within recruiting or people operations is valued; exposure to contractor administration or fast-paced HR environments is a plus.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.
• Access to top jobs, competitive compensation and benefits, and free online training.