Human Resources (HR) Coordinator

About the role

We are looking for an organized Human Resources (HR) Coordinator to support key employee and candidate processes for an engineering organization in Pennsylvania. This Long-term Contract position blends HR administration, onboarding coordination, reporting, and candidate-facing support in a hybrid work environment. The ideal candidate brings strong attention to detail, clear communication skills, and hands-on experience with HR systems and data tracking.

Responsibilities

• Coordinate onboarding activities for new hires, ensuring required documentation, pre-employment steps, and start-date readiness are completed accurately and on time.
• Manage background screening and clearance-related tasks while maintaining compliance with hiring policies and established procedures.
• Serve as an initial HR point of contact for candidates, providing timely updates and a thorough experience throughout the hiring and onboarding process.
• Prepare and maintain HR reports, dashboards, and analytics to support operational tracking and workforce decisions.
• Assist with time reporting processes by reviewing entries, resolving discrepancies, and helping ensure accurate records.
• Maintain employee and candidate information within HR systems, supporting data integrity across platforms such as Oracle, iCIMS, and related tools.
• Support recruiting and HR operations workflows by coordinating documentation, process steps, and follow-up communication with internal stakeholders.
• Contribute to HRIS-related activities, including support for system updates or process changes when needed.

Requirements

• At least 2 years of experience in HR coordination, HR administration, or a closely related support role.
• Demonstrated ability to communicate effectively with candidates, employees, and internal teams in a detail-oriented manner.
• Practical experience working with Oracle and iCIMS in an HR or talent operations environment.
• Proficiency in Microsoft Excel, including the ability to use functions such as VLOOKUP for reporting and data review.
• Familiarity with onboarding, background checks, and HR compliance processes.
• Experience supporting HRIS data entry, record maintenance, and reporting activities.
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a hybrid work setting.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.