Human Resources (HR) Assistant

Responsibilities

• Support daily administrative activities for the human resources team, including document preparation, filing, and coordination of routine office tasks.
• Maintain accurate and well-organized personnel records for current and former employees, including employment documentation, eligibility forms, and training files.
• Update employee information in HR systems and ensure records remain current, complete, and aligned with organizational standards.
• Prepare and review recurring compliance reports to help monitor workforce documentation and required credentialing activities.
• Respond professionally to questions from employees, managers, and external contacts regarding HR-related matters and direct issues appropriately when needed.
• Care for employee health documentation and confirm clearance requirements for new employees, interns, residents, contract staff, and contractors at the start of employment and on an annual basis.
• Submit internal support requests for technology-related needs and assist with follow-up to ensure timely resolution.
• Absorb payroll coverage on a bi-weekly basis, including paycheck distribution for multiple work locations when needed.
• Help manage department operations by updating internal HR communications, ordering office materials, and supporting respiratory protection training and mask fit testing requirements.

Requirements

• Minimum one-year experience providing administrative support in a human resources or office environment.
• Ability to handle sensitive employee information with a high level of accuracy, discretion, and confidentiality.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.
• Familiarity with HRIS platforms and payroll systems such as ADP Online preferred.
• Strong organizational skills with the ability to manage multiple tasks, maintain detailed records, and meet recurring deadlines.
• Educational background in human resources or related field preferred.

Qualifications

• Ability to support compliance-related activities, employee health tracking, and training coordination in a healthcare setting.
• Strong interpersonal skills and the ability to communicate effectively with all levels of the organization.
• Attention to detail and ability to work independently and as part of a team.