Human Resources (HR) Assistant

About the Role

We are looking for a highly organized, proactive, and tech-savvy professional to support day-to-day operations, human resources functions, and recruiting efforts. This position plays a central role in keeping office workflows running smoothly, supporting continuous hiring, assisting with legal case management processes, and helping create a positive experience for team members, applicants, and new hires.

Responsibilities

• Human Resources Support & Recruiting
  • Manage full-cycle recruitment for legal, administrative, and operations roles, including job postings, candidate screening, phone screens, interview coordination, reference checks, and offer logistics
  • Maintain and optimize the Applicant Tracking System (ATS) to ensure accurate candidate data and timely status updates
  • Conduct initial candidate assessments and recommend qualified candidates to hiring managers
  • Develop skills-based competency tests for applicants
  • Partner on assessing staffing needs and hiring timelines
  • Support employer branding efforts across multiple platforms and manage candidate engagement
  • Assist with onboarding, orientation, I-9 completion, new-hire documentation, time and attendance, payroll, and benefits support
  • Ensure compliance with applicable employment laws and internal policies
  • Support training and development programs, including administration of the Learning Management System (LMS)
  • Draft and circulate internal communications (policy updates, reminders, announcements)
  • Help coordinate staff events, recognition programs, and morale initiatives
• Reporting, Analytics & Systems
  • Pull and prepare operational, HR, and performance reports from internal systems
  • Monitor employee workload, case flow, and productivity metrics; identify trends, bottlenecks, and process-improvement opportunities
  • Maintain leadership dashboards that track team performance and organizational health
  • Administer the LMS, including content accuracy, enrollments, completion tracking, and compliance reporting
  • Upload, organize, and update training modules and internal content
  • Maintain clean, accurate data across case management, HR, ATS, LMS, and related systems
  • Support data-governance practices (confidentiality, access controls, retention) and audit readiness
• Office Administration, Facilities & Employee Support
  • Manage vendor relationships, contracts, renewals, and service performance
  • Coordinate building maintenance, office supplies, equipment servicing, and related facilities needs
  • Process invoices and track expenses for office vendors
  • Provide day-to-day administrative support and help resolve operational issues
  • Assist with performance tracking, corrective follow-up, accountability support, and record-keeping
  • Supervise inventory levels and coordinate procurement of office and building supplies
  • Support the effective use and troubleshooting of legal case management software and portals
  • Manage calendars for firm-wide meetings, interviews, training sessions, and related scheduling
  • Help plan staff meetings, events, recognition activities, and culture-building efforts

Benefits

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
• Access to top jobs, competitive compensation, and free online training

All applicants applying for U.S. job openings must be legally authorized to work in the United States.