Human Resources (HR) Assistant

We are looking for a Human Resources (HR) Assistant to support both office operations and day-to-day HR administration in Irvine, California. This is a long-term contract position ideal for someone who enjoys balancing employee support, coordination tasks, and general administrative responsibilities in an organized office environment.

Responsibilities

• Oversee the presentation and readiness of shared office areas, including the front desk, meeting rooms, and common spaces.
• Manage the flow of incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and tracking.
• Monitor inventory levels for office and breakroom materials and place orders as needed to keep supplies stocked.
• Coordinate calendars for meetings, arrange room bookings, and provide logistical support for office gatherings and events.
• Handle administrative duties such as organizing files, scanning records, entering data, and preparing business documents.
• Support new employee onboarding by coordinating orientation activities and collecting pre-employment paperwork.
• Assist with employee lifecycle administration, including onboarding, offboarding, and maintaining personnel documentation.
• Process background screening, employment verification, and related hiring documents with accuracy and confidentiality.
• Maintain secure and up-to-date employee records while following company policies and documentation standards.
• Prepare HR-related reports, spreadsheets, correspondence, and provide support for employee engagement initiatives and company events.

Requirements

• Experience supporting human resources administration and general office operations in a structured environment.
• Familiarity with onboarding processes, new employee documentation, and employee file maintenance.
• Working knowledge of HRIS platforms and the ability to manage data accurately within internal systems.
• Experience coordinating background checks, employment verifications, or similar pre-employment activities.
• Strong organizational skills with the ability to manage multiple administrative priorities effectively.
• Comfortable handling confidential employee information with discretion and professionalism.
• Proficiency in common office software, including spreadsheets, document preparation, and data entry tools.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.