Human Resources (HR) Assistant

About the role

This role is ideal for someone who has strong customer service and communication skills but also enjoys administrative work and wants to support HR functions. The right candidate will be comfortable managing a busy front desk, handling a high volume of inbound calls, maintaining professionalism with employees and visitors, and assisting HR with day-to-day administrative responsibilities.

Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, candidates, and other guests
• Answer and manage inbound telephone calls professionally and efficiently
• Route calls, take accurate messages, and assist callers with general questions
• Greet and direct visitors while maintaining a welcoming and professional front-office environment
• Notify appropriate employees of visitor and candidate arrivals
• Assist with incoming and outgoing mail, packages, deliveries, and correspondence
• Maintain an organized, polished, and professional reception area
• Assist with general office coordination and administrative requests
• Provide day-to-day administrative support to the Human Resources department
• Assist with new-hire paperwork, onboarding documents, and employee files
• Maintain and organize confidential personnel records and HR documentation
• Assist with data entry and updates within HR systems and employee records
• Support interview scheduling and candidate coordination
• Prepare, scan, file, and distribute HR documents
• Assist employees with basic HR questions and route more complex matters to the appropriate HR team member
• Support employee communications, forms, notices, and other HR correspondence
• Assist with tracking documents and following up with employees for missing information
• Provide administrative support for HR projects as needed

Requirements

• Previous experience in HR support, payroll, data entry, or a related administrative function. *Bilingual Spanish Required*
• Strong attention to detail and the ability to work accurately with large volumes of timesheet data.
• Comfort reviewing records, identifying discrepancies, and following established procedures.
• Proficiency with basic computer applications and the ability to learn payroll systems quickly.
• Clear communication skills and the ability to collaborate with internal team members.
• Ability to manage priorities effectively and meet deadlines in a fast-paced environment.
• Paycom experience is helpful but not required.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals
• More information available at roberthalf.gobenefits.net