Human Resources Generalist/Payroll Specialist

Position Summary

The Human Resources Generalist / Payroll Specialist is responsible for supporting day-to-day human resources operations while managing accurate and timely payroll processing. This position serves as a key resource for employees and managers regarding payroll, benefits, HR policies, employee relations, onboarding, and general HR questions. The ideal candidate is a detail-oriented HR professional who is comfortable balancing employee-facing responsibilities with the accuracy, confidentiality, and deadlines associated with payroll. The role requires strong organizational skills, sound judgment, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process payroll accurately and on schedule, including regular wages, overtime, bonuses, commissions, deductions, reimbursements, and other compensation.
• Review employee timekeeping records and payroll data for accuracy prior to processing.
• Maintain employee payroll information, including new hires, terminations, pay changes, direct deposits, tax elections, deductions, and other payroll-related updates.
• Research and resolve payroll discrepancies and respond to employee questions regarding pay, deductions, taxes, and related matters.
• Process garnishments, levies, child support orders, and other required deductions as applicable.
• Audit payroll reports and employee data to identify discrepancies and ensure accurate processing.
• Assist with payroll reporting and quarter-end and year-end activities, including tax forms and related documentation.
• Maintain accurate and confidential payroll records in accordance with company requirements and applicable regulations.
• Partner with Finance and Accounting regarding payroll funding, reconciliations, reporting, and other payroll-related matters as needed.
• Work with payroll vendors and HRIS providers to troubleshoot issues and maintain accurate employee information.
• Accurate payroll processing, timecard review, deductions, discrepancy resolution, reporting, compliance, and employee inquiries are also reflected in current payroll-specialist guidance and relevant internal role materials.
• Serve as a primary resource for employees regarding HR policies, payroll, benefits, company procedures, and general employment-related questions.
• Coordinate the onboarding process for new employees, including new-hire paperwork, employment documentation, system setup, orientation, and benefits information.
• Support offboarding activities, including termination documentation, system updates, final payroll coordination, and exit-related processes.
• Maintain accurate and confidential employee personnel files, HRIS records, payroll information, attendance records, and other HR documentation.
• Support employee relations activities by addressing routine employee concerns, providing guidance on company policies, and escalating complex matters to HR leadership when appropriate.
• Assist managers with employee documentation, coaching processes, policy interpretation, and other HR-related matters.
• Assist with recruiting activities as needed, including job postings, candidate coordination, interview scheduling, offers, pre-employment requirements, and new-hire preparation.
• Support the administration of employee policies, procedures, and handbook updates.
• Assist with HR reporting, audits, recordkeeping, and compliance initiatives.
• Coordinate employee status changes, including promotions, transfers, compensation changes, and terminations.
• Support employee engagement, retention, training, and other HR initiatives.
• Maintain a high level of confidentiality when handling employee, compensation, payroll, medical, and other sensitive information.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred
• 3+ years of human resources, payroll, or related experience preferred
• Hands-on experience processing payroll and working within an HRIS or payroll system strongly preferred
• Working knowledge of payroll practices, wage and hour requirements, payroll deductions, general HR compliance and multi-state payroll
• Strong Microsoft Office skills, particularly Excel
• ADP
• Exceptional attention to detail and commitment to accuracy
• Strong organizational and time-management skills with the ability to manage multiple competing deadlines
• Exc