Human Resources Coordinator (Part-Time)

APPLY HERE: https://nc3qd79l2zv.sg.larksuite.com/share/base/form/shrlgg04PAUo0hwFipFqGQ5sjZe About the job: VX Media is looking for a part-time HR Coordinator to own the day-to-day people operations that keep a fast-moving agency running — onboarding and offboarding, hiring logistics, employee documentation, and attendance. This is a hands-on, detail-driven role for someone who builds clean processes and uses AI to move faster than a traditional HR admin.Compensation & Schedule$32–$36/hour, depending on experiencePart-Time: 3 days per weekOn-SiteKey ResponsibilitiesOnboarding & OffboardingOwn the full onboarding process — offer paperwork, new hire documentation, accounts, equipment, and first-day logisticsCoordinate with department leads to make sure new hires have what they need before Day 1Run offboarding end to end — exit paperwork, equipment return, access removal, and final documentationMaintain onboarding and offboarding checklists, updating them as processes evolveRecruiting & Job PostingsPost and manage open roles across job boards and platforms; keep listings current and accurateTrack incoming applicants and maintain an organized candidate pipelineSchedule interviews and coordinate calendars across candidates and hiring managersSupport hiring managers with candidate communication and interview logisticsDocumentation & RecordsPrepare, issue, and file employee documents — offer letters, agreements, contractor paperwork, and role changesMaintain accurate, confidential personnel records and keep the employee file system organizedManage compliance paperwork (I-9, W-4, state forms) and ensure completion and proper filingKeep the employee handbook and internal HR documentation currentAttendance & Time TrackingTrack attendance, timesheets, and PTO across full-time staff, part-time staff, and contractorsFlag discrepancies and follow up directly with employees and managersPrepare attendance and time reports for payroll and leadershipSupport benefits administration and enrollment coordinationAI-Driven HR OperationsUse AI tools (Claude, ChatGPT, or similar) to draft job descriptions, offer letters, policy documents, and internal communicationsApply AI to speed up resume screening, candidate summaries, and interview prep materialsBuild and maintain AI-assisted trackers, templates, and reporting workflows for attendance, hiring, and onboardingIdentify manual HR tasks that can be automated and propose better workflowsRequired Qualifications2-5 years of experience in HR, people operations, recruiting coordination, or a comparable administrative roleDemonstrated hands-on experience using AI tools in daily work — drafting documents, screening resumes, summarizing information, or automating trackers and reports. You should be able to walk us through specific examples of how you've used themStrong working knowledge of Google Workspace and Excel/Google Sheets, including formulas and organized tracker buildsProven ability to handle confidential employee information with discretion and sound judgmentHighly organized with sharp attention to detail — accuracy in documentation and records is non-negotiableClear, professional written and verbal communication with employees at every levelComfortable working independently and managing priorities across a 3-day scheduleAvailable to work on-sitePreferred QualificationsExperience in an agency, media, production, or creative environmentFamiliarity with HR platformsExperience with an ATS or applicant tracking workflowWorking knowledge of New York State labor and employment requirementsExperience supporting contractor and freelancer onboardingHR certification or coursework in HR or Business AdministrationWho You AreDiscreet and trustworthy — people feel comfortable bringing you sensitive informationA process-builder who would rather fix a broken workflow than work around itSelf-directed and efficient; you protect your three days and get through the listUnflappable under competing requests from multiple departmentsGenuinely curious about AI and quick to adopt tools that remove busyworkJob Type: Part-timeWork Location: In person