Human Resources Coordinator Leaves of Absence and Safety - Central Office, Hayward

Position Summary

The Human Resources Coordinator will manage all aspects of leaves of absence and workers compensation claims. They will develop reports using system report writing function, conduct ongoing audits, analysis, and reconciliation of data, and maintain records and files.

Essential Duties And Responsibilities

• Process state disability claims/audits.
• Prepare the termination paperwork for departing staff, as needed.
• Determine FMLA eligibility and send out applicable correspondence regarding the status of employee's leave of absence requests.
• Interpret company policies and governmental regulations affecting leave procedures.
• Stays abreast of changes in laws and regulations governing the processing of leaves, workers compensation, and OSHA.
• Analyze results, investigate any problems, and resolve discrepancies, as appropriate.
• Record changes in the payroll system in a timely basis.
• Communicate changes to employees regarding benefits and pay when there is a leave of absence.
• Maintain timely and accurate recordkeeping systems for leave of absences including wages to be paid.
• Cover bi-weekly payroll processing to ensure all paid or unpaid time off is properly entered into the payroll cycle for employees on a leave of any length.
• Engage with employees who request ergonomic assessments.
• Create and maintain leave procedures manual in conjunction with the Human Resources Generalist.
• Provide administrative support to the Director of Human Resources Ops and VP of Human Resources.
• Assist with coordination of employee special events (Wellness and Safety).
• Aid in the implementation of new procedures and training.
• Prepare for and lead weekly new employee orientation. Revise and create new materials as needed.
• Report Workers Compensation claims within 24 hours.
• Sends necessary paperwork to employees, processes claims, and tracks time off due to all Leave of Absences including but not limited to: Personal leave, Workers Compensation, FMLA, Parental Leave, and Disability.
• Act as point person for employees with inquiries about Leave of Absences and engage in the interactive process with employee if necessary.
• Provide administrative and clerical support for department: create mailings/payroll attachments and distribute to employees, assemble benefit packets, file paperwork, etc.
• Respond to agency requests for personnel-related information and materials.
• Conduct off boarding meetings for voluntary separations by providing final pay, documents, and collecting equipment.
• Send flowers to employees as instructed by management.
• Aid in miscellaneous duties and projects as assigned.

Qualifications

• One year of leave processing experience OR an equivalent work experience of three years.
• Bilingual in English and Spanish, preferred.
• Able to effectively communicate (read, write and speak) in both languages.
• Acceptance and application of the confidential nature of the position.
• General knowledge of state and federal labor laws and workers’ compensation.
• Experience coordinating and delivering best practices training and development programs.
• Able to work with wide variety of personalities and deal with each person in an effective and professional manner.
• Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills.
• Able to communicate and interface professionally with employees and managers.
• Able to work independently and as part of a team.
• Able to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely manner.
• Able to research, analyze, solve, and follow through on complex cases.
• Able to successfully meet deadlines and achieve goals.
• Flexible, agile, innovative, accurate, detailed-oriented and well organized.
• Commitment to the organization’s goals and philosophy including excellence in customer service and communication.
• Able and willing to travel to all company locations to provide HR services, as needed.