Coordinator of Human Resources

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About the Role

The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund, as well as other revenue streams, we provide scholarships, endowments, emergency student loans, and awards for staff, students, and former students. This role supports recruitment, employee relations, and HR initiatives to promote our culture of professional team service.

Your efforts will bring the Aggie Network to life, helping current and former students, faculty, and friends of Texas A&M University stay connected in meaningful ways. You will directly support scholarships, emergency student aid, and academic excellence, shaping the future of Aggies for years to come.

Responsibilities

• Maintain a high standard of professionalism, confidentiality, and integrity.
• Facilitate recruitment and onboarding.
• Support employee relations and engagement.
• Maintain HR records and reports.
• Assist with HR projects and programs.
• Promote team culture.
• Work on-site to support daily HR operations.

Routine Duties

• Serve as partner with hiring managers to develop and implement effective recruitment strategies.
• Coordinate onboarding and departure processes.
• Conduct student new hire orientations.
• Process all new and departing employees and all change of status forms.
• Review and maintain employee handbook.
• Manage the maintenance of current position descriptions.
• Process confidential matters and either resolve or refer to appropriate personnel.
• Assist with timesheet and payroll preparation.
• Ensure compliance with I-9 Employment Eligibility verification and periodically audit I-9 forms.
• Coordinate employee appreciation, birthday, retirement, and holiday events.
• Assist with planning for quarterly All-Team Meetings.
• Maintain inventory of department supplies.
• Promote proactive approaches using the company's HRIS to solve business needs/problems, while also enhancing the understanding and acceptance of the HRIS capabilities.
• Perform duties in support of Director of Human Resources:
  • Schedule appointments and answer calls, as needed.
  • Proofread, correct, and produce letters in final form.
  • Answer letters and route mail.
  • Assist with preparations for board and council meetings.
  • Process expense reports, invoices, and premiums.

This description of expected duties is neither all-inclusive nor permanent. Employees may be required to take on additional duties without notice.

Employee Expectations

• Actively contribute toward efforts to achieve our culture, engagement, and fundraising goals.
• Participate in various Association-wide activities including but not limited to Aggie Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Hullabaloo, Board and Leadership Council meetings, and internal event teams and task committees.
• Serve as an ambassador by meeting our Team Expectations and fostering relationships with students, former students, and other constituents of Texas A&M.
• Exemplify our Core Values: Respect, Excellence, Loyalty, Leadership, Integrity, Service.

Requirements

Knowledge, Skills & Abilities

• Strong written and verbal communication skills.
• Strong interpersonal and customer service skills with the ability to work effectively with a diverse range of individuals.
• Ability to maintain strict confidentiality and exercise sound judgement with sensitive information.
• Professional, approachable, and service-oriented demeanor.
• Strong organizational, time management, and prioritization skills.
• High attention to detail and accuracy.
• Working knowledge of human resources principles, practices, and procedures.
• Demonstrated problem-solving skills and the ability to handle sensitive situations with professionalism and discretion.
• Proficiency in Microsoft Office suite.

Physical Capacity Requirements

• Ability to work at a desk with frequent use of keyboard and monitor for a significant portion of the workday.
• Lifting and carrying objects up to 10 pounds infrequently.

We are committed to providing reasonable accommodation for applicants with disabilities; if needed, please reach out to our Human Resources department to discuss your needs.

Experience

• Required: One to two years of professional experience in Human Resources.
• Preferred: Experience working for a non-profit organization.

Education

• Required: Bachelor’s degree or equivalent combination of education and relevant experience.
• Preferred: Bachelor’s degree from Texas A&M University.
• Preferred: PHR, SHRM-CP, or similar certification.

Supervision

• Received: Director of Human Resources.
• Given: None.

Benefits

• Generous, 100% Association-funded benefits including:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance equal to annual income
  • Retirement plan with six-year vesting
  • Long-term disability insurance
  • Exceptional holiday and paid time off schedules
• Designated non-profit employer for the Public Service Loan Forgiveness student loan program.
• Option to enhance benefits through additional self-paid coverage such as short-term disability, family health insurance, increased life insurance, and more.

Professional development and continuous learning are core components of our culture. The Association uses the most current tools relevant to each role.