Coordinator, Human Resources

About the role

Reporting to the Director, HR, Administration, the Coordinator, Human Resources is a member of our entrepreneurial Human Resources & Talent Acquisition team. The main objective of this role is to ensure the highest degree of administrative support in an overall effort to create a unique candidate and employee experience. Act as an Ambassador for the Human Resources team for both internal and external stakeholders, promoting operational best practices in a fast paced, ever-changing environment.

Responsibilities

• Serve as a primary point of contact for day-to-day HR administrative operations, handling all general HR administrative responsibilities with accuracy, confidentiality, and a high sense of urgency
• Responsible for processing new hires during the on-boarding process by verifying immigration status through E-Verify and ADP as required
• Partner with hiring managers and recruiters as they manage the full-cycle recruiting process, ensuring a seamless and welcoming candidate experience
• Collaborate with senior leaders (Corporate Chefs & Directors) to support their international and J-1 employment requests
• Serve as a resource for immigration and J-1 exchange visitor matters by responding to questions, addressing employee concerns, and providing guidance on guidelines, legal requirements, and internal procedures
• Track and maintain all visa applications and expiration dates, initiating renewals and next-phase filings in a timely manner. Monthly tracking is essential
• Assist J-1 exchange visitors throughout their program, including onboarding, regular check-ins, housing and logistics coordination, and adherence to program requirements
• Prepare, process, and file HR documentation in ADP, including new hire paperwork, status change forms, terminations, and general HR forms
• Maintain, track candidate pipelines and employee-relations records across ADP and All Voices supporting the HR Manager, Director, HR & CPO as necessary
• Responsible for processing all administrative cases in ALL Voices such as leave management, worker’s compensation, status changes etc
• Communicate with candidates throughout the recruiting and onboarding process, serving as a consistent and responsive point of contact
• Administer employee surveys through ADP, including 30-day, 90-day, annual review, exit, and pulse/polling surveys
• Maintain RDG birthday and welcome announcement emails, and plan office celebrations and holiday parties as appropriate
• Plan and coordinate community activities and engagement initiatives across RDG venues, including recognition programs, team events, and volunteer and community-service efforts
• Serve as a supporting administrator for the employee engagement platform (All Voices), supporting rollout, adoption, and day-to-day management across venues