Human Resources Coordinator - Kia Center

Job Summary

Provides administrative support to the Human Resources Team on all personnel matters.

Essential Duties and Responsibilities

• Maintain accurate and confidential employee records in compliance with company policies.
• Provide excellent customer service by responding to employee inquiries and requests in a timely manner.
• Verify and process I-9 documentation, track and update records.
• Conduct audits of payroll, benefits, and other HR programs to ensure accuracy and compliance.
• Reconcile payroll data against submitted timesheets to ensure correct payment processing.
• Process employee change requests and update HR databases and spreadsheets accordingly.
• Support recruitment and onboarding activities, including interview coordination and new hire paperwork.
• Schedule meetings, interviews, and other HR-related appointments.
• Organize, copy, file, and maintain records of employees, office activities, and business transactions.
• Affirm travel arrangements and book flights for employees in line with company policy.
• Cook travel arrangements and book flights for employees in line with company policy.
• Coordinate event day operations, including volunteer and staff check-in, setup, and breakdown.
• Maintain and update the HR office calendar to ensure smooth scheduling and communication.
• Perform additional duties and special projects as assigned.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information with professionalism and discretion.
• Excellent verbal and written communication skills with a strong customer service mindset.
• Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and Teams; experience with HRIS and payroll software is a plus.
• Ability to analyze data, conduct audits, and identify discrepancies related to payroll, benefits, and employee records.
• Strong problem-solving skills with the ability to work independently and exercise sound judgment.
• Ability to coordinate meetings, travel arrangements, onboarding activities, and administrative projects with minimal supervision.
• Comfortable working in a fast-paced sports and entertainment or hospitality environment, including supporting event-day operations as needed.