Human Resources Coordinator I

About the role

The Human Resources Coordinator I works closely with and under the supervision of the Director of Human Resources to support the organization's daily human resources operations. This role provides administrative and operational support across HR functions, including talent acquisition, onboarding, employee records management, compliance documentation, payroll coordination, and employee engagement initiatives. This position plays a critical role in maintaining efficient HR processes, supporting the full employee lifecycle, and ensuring compliance with company policies and applicable employment regulations.

Responsibilities

• Provide day-to-day administrative and operational support to the Director of Human Resources.
• Support employee lifecycle activities, including onboarding, internal transitions, and offboarding processes.
• Aid in maintaining and updating employee records, HRIS systems, and personnel files to ensure accuracy, organization, and compliance with recordkeeping requirements.
• Prepare, collect, and properly archive HR documentation (e.g., NDAs, offer letters, background checks, and onboarding paperwork).
• Support benefits administration by assisting with employee enrollments, changes, and benefits-related inquiries.
• Aid in payroll coordination, timecard verification, and related documentation to support accurate payroll processing.
• Ensure HR documentation and processes comply with company policies, employment laws, and applicable federal contractor regulations.
• Aid in employee relations matters by coordinating documentation and communications as directed by the Director of Human Resources.
• Care for HR-related meetings and maintain calendar oversight for HR initiatives and projects.

Talent Acquisition & Recruiting Support

• Assist with job postings, resume screening, interview scheduling, and candidate communications.
• Care for recruitment logistics, including interview coordination, candidate follow-ups, and hiring documentation.
• Maintain and update the applicant tracking system (ATS) and recruitment records.
• Support recruitment reporting, candidate tracking, and hiring metrics.
• Care for onboarding logistics for new hires, consultants, and subject matter experts.
• Aid in ensuring completion of required onboarding documentation prior to employee start dates.

Accounts Payable & Administrative Support

• Aid in the accounts payable process, vendor payments, and invoice tracking.
• Aid in employee expense submissions in compliance with company expense guidelines.
• Provide general administrative support to the Director of Human Resources and assist with additional business-related duties as assigned.

Skills And Experience

• Two to three years of related experience in human resources, recruiting, and administrative operations.
• A strong understanding of HR operations, employee lifecycle processes, and employment regulations.
• Technically savvy, interested in digital HR solutions, continuous improvement, and workflow automation.
• Preferably familiar with Gusto or similar HRIS systems.
• Strong analytical and problem-solving skills with the ability to interpret HR data and support informed decision-making.
• Demonstrated excellent organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• A high attention to detail and accuracy in documentation and data management.
• A self-motivated individual with strong time-management skills to meet deadlines in a fast-paced environment.
• Experience in supporting all stages of the recruitment and termination processes.
• Proficiency in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint, etc.).
• Experience with ATS platforms (ideally Greenhouse), Expensify, Bill.com, Asana, and DocuSign.
• Excellent verbal and written communication skills.

Education And Training

A bachelor’s degree in Business Administration, Human Resources, or a related field is required.

Benefits

• 401(k) Safe Harbor Plan
• Healthcare Insurance: Medical, Dental and Vision
• Other Insurance: Life Insurance and Long-Term Disability (LTD) Insurance
• Time Off: Paid Time Off (PTO), Paid Sick Leave, Paid Holidays, and Paid Bereavement Leave
• Tuition Reimbursement Program
• Performance Bonus Incentive Unit Plan
• Flexible Schedule
• Lunches, Snacks, Events

Schedule

Monday to Friday

Salary

$55,000 - $85,000 per year