Human Resources Coordinator

About the Role

Join WilmerHale's Human Resources team as an HR Coordinator and play a key role in delivering an exceptional employee experience throughout the entire employee lifecycle. This highly visible position offers the opportunity to partner with colleagues across the firm, contribute to HR initiatives, and support a collaborative, high-performing workplace culture.

Responsibilities

• Serve as a trusted resource for employees and managers, helping to coordinate onboarding, recruiting, internship programs, leave administration, recognition initiatives, wellness programs, and HR operations.
• Facilitate and lead all aspects of New Hire Orientation, including content, speakers, schedules, new hire and benefits paperwork, and materials.
• Work with other HR coordinators to ensure program consistency across all U.S. offices.
• Serve as the main point of contact for the online onboarding application for new hires.
• Assist the recruiting team with reference checks, background checks, conference room coordination, and job postings.
• Maintain high-quality internship programs by screening potential candidates, extending employment offers, educating students about WilmerHale, coordinating monthly events, staying in close contact with academic advisors, and ensuring that students have a meaningful experience from beginning to end.
• Assist with firm-wide recognition programs by monitoring, tracking, reviewing, and generating staff awards.
• Assist with various performance management and compensation activities, including reviewing draft evaluations, market pricing of positions, and memo creation and review.
• Responsible for all data entry, including personal data changes, job changes, and leave information.
• Maintain expertise in HR records compliance, specifically record retention and destruction.
• Maintain all personnel and recruiting files to ensure complete accuracy and confidentiality at all times.
• Remain open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.

Requirements

• 2+ years in human resources
• Bachelor’s degree required

Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a client-focused mindset.
• High level of discretion and ability to handle sensitive and confidential information.
• Strong attention to detail and commitment to accuracy in data and record management.
• Proficiency in Microsoft Office Suite and HRIS/database systems.
• Collaborative team player with a proactive, solution-oriented approach and strong interpersonal skills.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match and profit-sharing options
• Paid time off and holidays

Pay

The salary range for this position is based on experience, qualifications, and internal equity.

Schedule

This position is eligible for a Hybrid Schedule.