Human Resources Coordinator

About the role

The HR Coordinator will support hourly payroll, hourly recruiting/orientation, employee engagement, training and retention initiatives while maintaining confidentiality for a plant size of approximately 200 employees.

Responsibilities

• Assist in the administration of company/plant policies and procedures
• Support hourly payroll functions in UKG to include bi-weekly payroll and reconcile payroll records as required
• Communicate promptly to Payroll any changes in personnel status
• Supporting new employee orientations, reviewing HR related subjects, policies, procedures, and benefits
• Ensure documentation and tasks associated with new hire process are executed timely. Follow up as necessary to ensure appropriate paperwork is on file
• Coordinate annual bio-metric screenings
• Manage employee badges (issuance and deactivation)
• Manage company-issued personal lockers
• Aid in various plant HR administration responsibilities such as coordinating the ordering of employee uniforms, maintaining HR records & hourly personnel files, preparing new hire orientation materials, leave/absence requests
• Manage employee badges (issuance and deactivation)
• Manage company-issued personal lockers
• Aid in various plant HR administration responsibilities such as coordinating the ordering of employee uniforms, maintaining HR records & hourly personnel files, preparing new hire orientation materials, leave/absence requests
• Follow up as necessary to ensure appropriate paperwork is on file
• Track attendance/absence points for hourly employees and report out accordingly
• Support the plant HR and leadership team with hourly corrective action documentation to include various levels of disciplinary actions
• Partner with CSD Pillar team to ensure training files are maintained for all hourly employees
• Comply with all company policies and procedures
• Support and address employee questions on various HR related situations and requests to include time off and leave related requests
• Track hourly employee leaves to include shift changes/ health assessments/ FMLA, Short- and Long-Term Disability
• Attend and participate in various plant HR and corporate HR Field team trainings and meetings
• Partner with the Plant HR Manager to resolve payroll discrepancies to include entering and tracking Blue Angle tickets
• Generate OT reports i.e. Maintenance, temp reports, payroll reconciliation, when requested
• Data entry for hourly within Workday (pay increases, manager changes, shift changes)
• Schedule interviews/assessments with appropriate plant personnel
• Ensure plant job openings are properly advertised within the plant
• Avoidance of duplicate applications
• Support the plant HR team with preparing attendance/absences forms/documentation
• Support the plant HR team with performing pre-employment and random drug testing process
• Support community and employee engagement activities
• Support various new hire and retention initiatives
• Additional HR related duties as needed

Requirements

• At least an Associate degree in Human Resources or Business-related field
• Minimum of 3 years’ experience in Human Resources or Business Administration in a manufacturing/industrial environment
• Work ethic to get tasks completed with urgency and high level of integrity, confidentiality, trust and ethical standards
• Above average communication skills (written & verbal)
• Ability to work independently and manage multiple tasks simultaneously on a regular basis
• Willingness and ability to modify, create, and keep track of all processes related to this role
• Willingness and ability to work and be accessible across multiple shifts hours as needed
• Bilingual in Spanish and English is preferred

Qualifications

• Excellent written and verbal communication skills

Skills

• Strong organizational and attention to detail skills
• Proficiency in Microsoft Office Suite
• Experience with UKG and Workday systems
• Knowledge of payroll and benefits administration
• Ability to handle confidential information with discretion

Benefits

TOPPAN Packaging Americas offers a comprehensive Total Rewards package designed to support employees' overall wellbeing. This includes competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Specific benefits and wellbeing programs may vary based on your work location, employment classification, or collective bargaining agreement.

Pay

Competitive pay is offered.

Schedule

This is an onsite position located out of our Elk Grove Village, IL Facility.