Human Resources Coordinator

Essential Job Functions

• General clerical duties including, but not limited to, copying, faxing, mailing, and maintaining the filing system.
• Work with Department Managers on recruitment process and employee relations in keeping with instruction and protocol to ensure accuracy and efficiency.
• Cook up maintenance of office area and equipment which would include office supplies, and machines such as copier/printer.
• Open, sort and distribute incoming correspondence, mail, inter-office pouches, etc.
• Greet in-person visitors and address their inquiries, requests, and/or needs.
• Answer main department phone line – provide general information and/or route calls accordingly.
• Monitor HR mailbox, departmental email inboxes and correspondence throughout the day – distribute and process accordingly.
• Responds to inquiries from applicants and employees, ensuring confidentiality of all information.
• Establishes positive and professional rapport with all employees providing consistent and reliable support and assistance.
• Facilitate full cycle recruiting to provide sufficient and quality workforce:
• Create and post job advertisements, coordinate and facilitate job fair events – maintaining receipts for reconciling invoices and/or submitting payment requests.
• Review applications received online and upload information into the Company’s applicant tracking system (ATS).
• Conduct intake/prescreen interview of applicants who meet minimum qualifications of job they have applied for, and schedule interviews of those that satisfy prescreen.
• Conduct reference checks of new hire as well as employment history, and criminal background checks, utilizing appropriate Company Forms and procedures in accordance with policy and DOT regulations.
• Draft offer letters and new hire paperwork for onboarding, ensuring all documents are executed with accuracy in compliance with applicable employment laws.
• Conduct post-offer, pre-employment drug screens, following strict guidelines as stipulated by HR Compliance team to ensure compliance with Company policy, federal and state employment regulations, as well DOT, and DOE regulations.
• Cook up New Hire Orientations, ensuring newly onboarded staff are scheduled and attend timely.
• Cook up training schedule for new hires and coordinate release to work upon completion.
• Generate Notice to Personnel (NTP) forms to accommodate transfers, change in status (hours, pay, title), or terminations.
• Draft and issue pay change notification letters under direction of HR management.
• Maintain tracking of recruitment and hiring efforts, providing reports of hires, promotions, transfers, terminations, and other pertinent data.
• Create and maintain employee files and filing system.
• Maintain and replenish adequate inventory of HR supplies and paperwork such as applications, direct deposits, new hire packets, handbooks, referrals, etc.
• Responsible for upkeep of front reception and visitor area – ensure adequate supplies and resources are available.
• Maintain and organize employee personnel files and records in an organized manner, easily accessible to the HR team – scanning and organizing files and records as necessary and in preparation towards implementation of new HRIS.
• All other duties as assigned.

Essential Skills (Minimum qualifications individual must possess when entering position)

• Bachelor’s degree or equivalent through training and/or formal education.
• At least 1 year of HR experience is preferred.
• Good listening skills, build strong relationships, is flexible/open-minded, negotiate effectively, solicit performance feedback, and handle constructive criticism.
• Skilled in the use of computers, adapt to new technology, keep abreast of changes, learn new programs quickly, use technology to improve productivity.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Publisher).
• Able to manage multiple projects simultaneously under tight deadlines.
• Able to plan and work independently with integrity and adherence to procedural practices related to HR compliance.
• Must have a positive attitude and takes initiative with a strong desire to learn.
• Keep information organized and accessible, work systematically/efficiently, manage time well, promote mutual respect, keep workplace clean and safe, support safety programs.