Human Resources Coordinator

Key Responsibilities

• Launch and monitor background checks primarily for the home region, with the ability to cross-train into other regions for backup support.
• Monitor the completion of iCIMS preboarding and onboarding documents.
• Ensure I-9 completion for new hires.
• Enter hiring details accurately into UKG to minimize errors.
• Monitor acknowledgments and trainings in UKG/Relias through the first two weeks of employment to ensure all required trainings are completed.
• Manage the HR inbox for Tier 1 questions.
• Perform data entry of employee changes into UKG.
• Create, file, maintain and audit personnel files.
• Provide documentation support for audits and site visits as needed.
• Perform other duties as assigned.

Knowledge, Skills, And Abilities (KSAs)

• Customer Focus: Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets firsthand information and uses it for improvements in products and services; always acts with the customer or patient in mind.
• Detail: Must be able to accurately produce work which requires continual attention to detail.
• Communications: Demonstrates ability to clearly and succinctly communicate both verbally and in writing; can get messages across that have the desired effect.
• Professionalism: Demonstrates professional behavior reflective of Newport Academy’s Mission Statement, Philosophy and Values.
• Fast Paced Environment: Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Composure: Demonstrates ability to remain calm under pressure; is not knocked off balance by frequent change, delays, or unexpected events.
• Organization: Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.
• Peer Relationships: Can quickly find common ground and solve problems; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of conflict; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration.
• Self-starter: Begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work.
• Confidentiality: Keeps sensitive business and personnel information private. Shares information only with those who have a legitimate business need to know. Seeks guidance when unsure. Uses discretion and judgment in utilizing modes of data sharing.
• Computer Skills: The ability to access systems and to accurately enter and save data. Typical systems might include: Word, Outlook (email and calendaring), EMR, and online learning.

What Makes You a Great Fit

• High School Diploma required.
• Associate’s degree in HR preferred.
• Minimum of one (1) year HR experience required.
• Proficiency in the use of Microsoft Office products including Word, Excel and PowerPoint required.
• Strong attention to detail and organizational skills.
• Proficiency in HR systems, particularly iCIMS and UKG.
• Excellent communication skills.
• Ability to handle confidential information with discretion.

Pay and Benefits

Pay for this position is $22.00 - $29.00 an hour based on experience.

Additional Details: Hybrid 7:30A - 4P or 8A - 4:30P