Human Resources Coordinator

About the Firm

McDermott Will & Schulte is a leading global law firm with more than 1,700 lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault, and others. We are also certified by Great Place to Work. At McDermott, we invest in your future and accelerate your career, supporting you both in and outside of the office.

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity.
• Enthusiasm for all perspectives: We welcome unique viewpoints and ideas, ensuring everyone has a voice and a seat at the table.
• Support to feel your best and do your best: Our benefits program supports physical, emotional, mental, and financial health, with an emphasis on work-life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

About the Role

The Human Resources Coordinator supports the Firm’s global HR processes and data management, handling a variety of administrative and employee support tasks in a shared services model. This position supports employees and HR colleagues across all offices worldwide, ensuring HR tickets/requests are completed accurately and on-time. The role ensures best-in-class service when supporting assigned teams and responding to requests from attorneys and business professionals.

Responsibilities

• Complete data entry for new hires, changes/transfers, and terminations in Workday and coordinate related communications and logistics.
• Facilitate data validation efforts between the HRIS team and data stakeholders, investigate missing information and discrepancies, and propose data entry and auditing process enhancements.
• Provide front-line support to designated teams and end-users on HR data entry and related requests.
• Prepare and coordinate new hire onboarding, including conducting orientation presentations, drafting orientation materials, scheduling meetings, sending welcome emails, and verifying I-9 documentation.
• Own compliance-related administrative tasks and trainings.
• Support the HRIS team with Workday troubleshooting, including researching and escalating technical issues, facilitating business process approvals, and testing recommended enhancements.
• Monitor the HR support queue and provide prompt and accurate responses to HR requests and questions.
• Support firmwide performance management processes.
• Assist with biweekly business professional timesheet audits.
• Maintain electronic personnel files and ensure all HR onboarding, off-boarding, and talent documents are electronically filed in worker records.
• Draft, maintain, and share HR reference documents and supporting materials.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least two (2) years of related experience working with data management practices and employee-focused customer support.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
• Familiarity with HR Information System (HRIS) software and tools.
• Strong written and verbal communication skills.
• Ability to organize tasks and priorities based on broad objectives and guidance.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle and maintain confidential information.
• Ability to learn new concepts and skills quickly.

Pay

Target Hiring Range: $65,000 - $70,000. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Physical Demands and Work Environment

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk, and hear.
• Employee must occasionally lift up to twenty (20) pounds.
• Typical indoor office environment.