Human Resources Coordinator

About the role

Kings Bay Y/JCC Brooklyn is a community center that connects, uplifts, and inspires. It operates various programs at 6 different physical locations in South, Central, and North Brooklyn, welcoming individuals from all religious, racial, and ethnic backgrounds.

Job Responsibilities

• Guide all new hires, including part-time and seasonal employees, through the onboarding process by collecting required documents, verifying completeness, and ensuring all onboarding requirements are completed on time.
• Handle onboarding for a high volume of seasonal staff leading up to summer camp.
• Ensure accurate filing of onboarding documents and timely entry of new hire data into the HRIS system (ADP Workforce Now).
• Manage program clearances & background checks.
• Maintain confidentiality and ensure HR files & HRIS records are updated and audit-ready.
• Aid in the full lifecycle of hiring, including job postings, candidate screening, and onboarding.
• Respond to employee questions about HR processes (for example onboarding, employment documents, direct deposit setup and basic policy questions) in accordance with agency handbook policies.
• Track required employee documentation (for example work authorization, medicals and clearances) and follow up on expiring or missing items to maintain compliance.
• Aid in preparing HR reports or summaries for leadership (e.g., hiring status, onboarding progress, employee rosters).
• Manage invoicing for the department, assuring that bills are accurate and submitted in a timely manner for payment.
• Collaborate with HR Manager to develop and implement HR initiatives and programs.
• Perform other duties as assigned by HR Manager or as required.

Qualifications

• AS/BA/BS in business administration, human resources, or related field required.
• 2+ years of HR related experience, preferably supporting processes such as onboarding, recruitment, or employee documentation.
• Familiarity with HR procedures, onboarding processes, and confidentiality standards (strongly preferred).
• Demonstrated ability to work cooperatively and effectively with co-workers.
• Demonstrated ability to maintain employee data at the highest level of confidentiality.
• Working knowledge of employment policies and employment law is preferred.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HR software systems (ADP)—training provided.
• Experience with office equipment (printers, scanners).

Skills

• High attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Ability to work independently and collaboratively.
• Ability to manage multiple priorities and meet deadlines.
• Discretion in handling sensitive employee information.
• Willingness to learn and take initiative.

Job Benefits

• Health and vision coverage & dental coverage.
• Pension Benefit plan, after one year, with agency contribution.
• Life insurance.
• Eligibility to participate in the organization’s 403(b) Retirement Savings Plan.
• Generous Paid time off (PTO).
• Additional paid holidays.
• Employee program discounts.

Schedule

Full-Time, Monday through Friday, 9 AM - 5 PM.

Pay

$50,000-$60,000 annually, commensurate with experience.