Human Resources Coordinator

About the role

Kimley-Horn is looking for a Human Resources (HR) Coordinator to join our Reston, Virginia (VA) office. This is an on-site position.

Responsibilities

• Conduct new hire orientations and associated integration tasks to ensure a positive onboarding experience.
• Provide primary support for the career check-in process across the region.
• Complete non-exempt to exempt class changes in accordance with federal and state laws.
• Review and support the internal training team by identifying and assigning participants to various training programs.
• Organize, prepare, and facilitate regional face-to-face Strong Start training throughout the year.
• Collaborate with HR Partners to conduct and communicate the termination process, including departure paperwork, exit interviews, and filing of personnel documents.
• Process employee workflow changes or updates in the HRIS, including but not limited to new hire information, class changes, supervisor changes, and termination information.
• Perform regular audits of the HRIS system to ensure accuracy of employee information.
• Review and track the employee licensure process and associated job updates.
• Respond promptly to employee questions.
• Collaborate with HR Partner on general employee relations concerns, performance management, team building, complaint/conflict resolution, career development, and training facilitation.
• Respond to marketing requests for external clients and various project pursuits.
• Support special projects that have region-wide and/or company-wide impact.

Qualifications

• Bachelor’s or Master’s Degree in Human Resources or a related field.
• Demonstrated interest in the HR profession, which may include relevant internship and/or post-graduate work.
• Interest in obtaining PHR or SHRM-CP certification.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Ability and willingness to learn new software applications.
• Experience with UKG Pro or other HRIS is a plus.
• Ability and willingness to travel to regional offices.
• Ability to maintain confidentiality.
• Strong interpersonal skills, including verbal and written communication; comfortable building relationships with employees across various levels and groups.
• Strong time management skills; capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline-driven environment.
• Strong sense of urgency, ownership, and follow-through.
• Ability and desire to work collaboratively with team members within the region, as well as across the company.
• Attention to detail, excellent organizational skills, and discretion with confidential information.

Pay

$70,000–$80,000 based on experience, plus performance bonuses.

Benefits

• Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k) and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family-building benefits, and childcare resources.