Human Resources Coordinator

About the role

The HR Coordinator supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to the General Manager with dotted line reporting to the Human Resource Manager.

Responsibilities

• Coordinates selection processes for hourly positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files.
• Captures and maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with Oracle and the plant hourly payroll system (Workforce).
• Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Works with employees to resolve benefits-related issues and concerns.
• Serves as a liaison between employees, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged, union-free work environment.
• Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.
• Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP.
• Ensures the facility maintains full compliance with all aspects required of a federal contractor.

Requirements

• Minimum of three years general administrative human resources experience or college degree in Human Resources or related field; PHR certification strongly preferred.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Experience with Oracle strongly desired.
• Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.
• Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience in a union, multi-shift manufacturing environment preferred.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.

Skills

• Knowledge of local pay practices, pay levels, job groups, and Oracle payroll system.
• Experience with Microsoft Office Suite.
• Strong problem-solving and interpersonal skills.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.

Benefits

• Health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets.
• Leadership training, promotional opportunities.

Pay

$52,100 - $69,500 Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Schedule

Salaried Full-Time

Company

International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.