Human Resources Coordinator

Duties/Responsibilities

• Assists with recruitment and interview processes, including scheduling interviews, tracking candidate status in the HRIS, and communicating with applicants throughout the hiring process.
• Assists Directors and hiring managers with offer letters, travel arrangements, and bonus tracking.
• Affords onboarding logistics, including preparation of onboarding materials, housing agreements, travel communications, orientation activities, and new hire documentation.
• Manages the employee uniform program, including issuance, collection, inventory tracking, ordering, and end-of-season inventory management.
• Assists with planning, organizing, and facilitating employee engagement, recognition, and morale-building events throughout the season.
• Provides HR administrative support, including maintaining employee files, updating HRIS records, preparing reports, tracking required documentation, and ensuring accurate recordkeeping.
• Supports payroll administration by maintaining employee data, processing payroll-related documentation, auditing records for accuracy, and assisting with payroll inquiries.
• Performs customer service functions by answering employee requests and questions and directing more complex matters to the appropriate HR team member.
• Completes Forms I-9, verifies employment eligibility documentation, and maintains I-9 files.
• Sends background check requests and tracks completion of pre-employment requirements.
• Affords employee terminations, including collection of company property, exit documentation, and record updates.
• Makes routine audits of employee files, payroll records, and HR documentation to ensure accuracy and compliance.
• Makes photocopies, mails, scans, and emails documents and performs other clerical functions.
• Electronically files documents into appropriate employee files.
• Assists with or prepares correspondence as requested.
• Prepares new employee files, onboarding packets, and orientation materials.

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function effectively in a fast-paced and seasonal work environment.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong problem-solving, organizational, and multitasking skills.
• Proficiency with Microsoft Office Suite and related software.
• Ability to learn and utilize HRIS, payroll, applicant tracking, and timekeeping systems.

Education and Experience

• A high school diploma or equivalent required.
• Prefers higher education in Human Resources, Business Administration, Hospitality.
• Preference for college-level coursework in English, Composition, Human Resources, Business Administration, Hospitality.
• Two years of related experience in human resources, employee services, hospitality, administration, or a related field preferred.
• SHRM-CP credential preferred.
• The ability to obtain certification within 12 months is required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Able to walk on uneven gravel walkways for up to 5 miles per day.
• Ability to lift and move supplies, uniforms, onboarding materials, and office equipment up to 25 pounds.
• Ability to travel between office locations, housing facilities, transportation areas, and operational departments as needed.
• On-call availability, extended hours, evenings, weekends, and holidays may be required during peak operating seasons.

Reporting Relationship

Reports directly to the Human Resources Manager and works closely with the Human Resources Representative and Employee Services Manager to support employee services and human resources operations.

Benefits

With benefits and bonus potential, DOE with Benefits and bonus potential.