Human Resources Coordinator

Responsibilities

• Aid in the recruitment, selection, and placement of candidates for various positions.
• Process employment forms and documentation, maintain employment records, and ensure compliance with collective bargaining agreements.
• Manage the organization's Applicant Tracking System (ATS) and provide technical support to hiring managers and employees.
• Support hiring managers with job postings in the ATS, external advertising, and union contract requirements.
• Train and support hiring managers and staff on submitting job requisitions and navigating the online hiring process within the ATS.
• Coordinate the recruitment and hiring workflow through the ATS.
• Implement focused and targeted recruitment initiatives, including sourcing strategies and employee referral programs.
• Represent Human Resources by maintaining partnerships with external organizations.
• Assist newly hired employees with completion of required employment documentation and onboarding activities.
• Act as liaison between incoming international employees and the organization's immigration attorney.
• Generate appointment letters and Terms and Conditions of Employment offers.
• Maintain compliance with Equal Employment Opportunity (EEO) regulations and provide guidance regarding the Americans with Disabilities Act (ADA).
• Explain employment policies, procedures, applicable employment laws, and collective bargaining agreements to departments, employees, and applicants.
• Recruit, hire, and manage a temporary administrative employee pool.
• Evaluate applications, conduct interviews, administer assessments as needed, and recommend qualified candidates to departments.
• Support the Manager of Employee and Labor Relations with recruitment activities for collective bargaining unit vacancies.
• Coordinate the reclassification process for collective bargaining unit positions.
• Process monthly seniority increases for employees covered by collective bargaining agreements.
• Communicate with applicants and employees to ensure timely exchange of information and resolve questions related to employment, employee relations, compensation, benefits, and other human resources matters.
• Coordinate the annual employee service awards program and other employee recognition initiatives.
• Assist with administration of the organization's performance management platform.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• One to two years of human resources experience, or an equivalent combination of education and experience.
• Professional in Human Resources (PHR) certification is preferred.

Qualifications

• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and ATS systems.
• Knowledge of EEO regulations and ADA guidelines.
• Excellent interpersonal and problem-solving skills.

Skills

• Recruitment and selection processes.
• Employment law and HR regulations.
• Use of Applicant Tracking Systems (ATS).
• Union contract compliance.
• Employee onboarding and training.
• International employee onboarding and visa processing.
• Performance management and employee recognition.

Benefits

• Competitive salary range of $54,000 - $56,000.
• Flexible work schedule.
• Health insurance coverage.
• Retirement savings plan.
• Professional development opportunities.

Pay

• $54,000 - $56,000 annually.

Schedule

• Full-time position.