HUMAN RESOURCES COORDINATOR

About the role

The HR Coordinator is the administrative engine of the Kansas City HR team. This role plays a critical part in ensuring that employees and the broader HR team are well-supported from their first day through their last.

Responsibilities

• Onboarding & New Hire Administration: Receives the new hire handoff from the Recruiting Coordinator, coordinates new hire setup with IT, Payroll, Benefits, and Facilities, conducts I-9 verification, prepares and coordinates new hire orientation logistics, and manages the HR filing system.

• Personnel Records & File Management: Maintains accurate and organized personnel files, processes and files HR documentation, conducts periodic audits, verifies hours worked, and supports annual HR compliance activities.

• HR Inbox & Employee Support: Monitors the HR team’s shared inbox, triages incoming requests, responds to routine inquiries, and serves as a frontline HR presence for employees or applicants.

• Offboarding & Separation Administration: Manages the administrative aspects of the offboarding process, ensures separation documentation is complete, accurate, and filed promptly, and supports annual HR compliance activities.

• HR Compliance & Administrative Support: Supports I-9 compliance, assists with periodic self-audits, prepares files for external audits, and provides general administrative support to the broader HR team.

Qualifications

• Required: Associate’s degree in Human Resources, Business Administration, or a related field; or equivalent combination of education and experience. Minimum 2–3 years of administrative experience, preferably in an HR, professional services, or office environment. Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook); exceptional organizational skills and attention to detail; professional written and verbal communication skills; prior experience in an HR department or HR coordinator role; familiarity with ADP Workforce Now or a comparable HRIS platform; experience in a manufacturing, industrial, or high-volume workforce environment; working knowledge of I-9 requirements and onboarding compliance basics.

Key Competencies

• Accuracy & Follow-Through: Executes administrative HR tasks with precision and sees them through to completion.

• Reliability & Consistency: Shows up prepared and dependable every day.

• Professionalism & Discretion: Represents the HR team as a visible, frontline resource for employees; handles sensitive information with maturity and confidentiality.

• Service Orientation: Approaches employee and manager interactions with patience, responsiveness, and a genuine desire to help.

• Organizational Skills: Manages competing administrative tasks, deadlines, and requests simultaneously without losing track.

• Eagerness to Learn: Brings curiosity and a growth mindset to the role; actively develops foundational HR knowledge and looks for opportunities to take on broader responsibility over time.