Human Resources Coordinator

Primary Duties

• Lead full-cycle recruitments for positions across the organization, from temporary and part-time roles to full-time positions.
  • Prepare job announcements, screen applications, coordinate interviews, conduct background checks, and ensure hiring processes comply with City policies and applicable laws.
  • Cook up new employee onboarding by preparing employment documentation, ensuring required compliance training is completed, facilitating orientation activities, and partnering with departments to create a positive and organized onboarding experience.
  • Coordinate and deliver employee training programs on a routine human resources, workplace, and safety topics.
    • Schedule training sessions, prepare training materials, facilitate employee orientation and other required training, maintain online learning content and training records, track completion requirements, and ensure compliance with applicable laws, regulations, and City policies.
  • Support the City's safety programs by coordinating required training, maintaining safety records, assisting with safety initiatives, following up on action items, and partnering with departments to promote a safe workplace.
  • Cook up administrative activities associated with regulatory compliance programs, including the Hearing Conservation Program and the CDL/DOT Drug and Alcohol Testing Program.
    • Schedule required testing and training, maintain records, track compliance deadlines, and support program administration.
  • Serve as a staff liaison for the Central Safety Committee, coordinating meetings, agendas, documentation, follow-up activities, and committee initiatives.
    • Assist with insurance (liability/property) and risk management activities, including coordinating third-party liability and first-party property claims, assisting with annual insurance questionnaires, maintaining insured property schedules, and serving as a liaison with the Washington Cities Insurance Authority (WCIA).
  • Support organizational performance management by administering the City's annual performance evaluation process, maintaining evaluation workflows within NEOGOV, providing procedural guidance to supervisors, and monitoring timely completion.
  • Maintain proficiency in the City's human resources technology platforms that support the employee lifecycle.
    • Assist users, maintain system records, troubleshoot routine issues, coordinate system processes, and support implementation of new features.
      • Systems include NEOGOV (Insight, Attract, Onboard, Learn, Perform, eForms), PowerDMS, Tyler Enterprise ERP, Spark Hire, SkillSurvey, Alliance2020, VelocityEHS, and other evolving HR technologies.
  • Provide exceptional customer service by serving as the initial point of contact for a variety of human resources and risk management inquiries, independently resolving routine issues and coordinating or escalating more complex matters to Human Resources Analysts or management as appropriate.
    • Assist with employee relations and leave administration by responding to routine questions, coordinating documentation, tracking deadlines, preparing correspondence, and escalating complex issues to Human Resources Analysts or management.

Minimum Qualifications

• A Bachelor's degree in Human Resources/Business Administration, or closely related field, AND
  • Two (2) years of progressively responsible experience in human resources, risk management, recruitment, benefits administration, safety, or closely related field.
• OR a combination of education, experience, and training that indicates the ability to successfully perform the essential functions of this position.

Additional Information

• Why Choose the City of Auburn?
  • Competitive salary
  • Excellent medical, dental, and vision plans with employee premiums paid by the City
  • Employer contributions to the State Retirement System pension plans
  • 12 days of paid vacation per year + 40 hours of additional leave (pro-rated upon hire)
  • 11 paid holidays per year
  • 2 paid floating holidays of your choice per year (pro-rated upon hire)
  • VEBA (tax-free health savings account)
  • Optional Flexible Spending benefit plan
  • Deferred Compensation plan options
  • Employee Wellness Program
  • Employee Assistance Program
  • And more!
• For more information about what benefits the City provides, please visit: https://auburn.attract.neogov.com/p/benefits

Commitment to Inclusion

• The City of Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas.
• We welcome applications from all qualified individuals who will help us foster a workplace built on respect, collaboration, and service to the community.
• The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Recruitment Process

• The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information.
• This eliminates the possibility of unintentional or implicit bias during the initial screening of applications.
• If you are selected to move forward after an interview, a thorough background check, including fingerprinting and reference checks, will be completed.
• This position is subject to the Washington Fair Chance Act (RCW 49.94). If a criminal history is identified through the background investigation, it will be individually assessed on a case-by-case basis in accordance with applicable the law before any employment decision is made.

Communication from the City of Auburn

• We primarily communicate via e-mail during the recruitment process.
• E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner.
• As a precaution, you may also want to check your junk e-mail folders.