Human Resources Coordinator

About the role

Brooks Construction is seeking a highly organized, detail-oriented Human Resources Coordinator to support a wide range of human resources and talent acquisition activities.

Responsibilities

• Careers
• Recruiting activities for field and office positions including posting open positions on the company's website and various job boards.
• Aid in reviewing applications and conducting initial candidate screenings.
• Schedule interviews and coordinate hiring manager communications.
• Participate in career fairs, workforce development events, trade school outreach, community recruiting initiatives, and develop strong relationships with key educators.
• Lead the Company's High School Internship Program by developing relationships with local schools, recruiting and selecting interns, coordinating onboarding, supporting supervisors and mentors, monitoring intern progress, and facilitating a positive and meaningful internship experience.
• Maintain applicant tracking system (ATS) records and candidate communications.
• Coordinate all onboarding activities and conduct orientation for new hires.
• Prepare and distribute onboarding documents and employment paperwork.
• Coordinate pre-employment requirements and employment documentation.
• Partner with labor unions regarding onboarding requirements, referrals, and workforce coordination as needed.
• Maintain employee records and HR documentation with a high degree of accuracy and confidentiality.
• Process employee data changes and maintain HRIS records.
• Aid in employment verifications, reporting, and HR correspondence.
• Review and respond to all initial unemployment claims and notify the HR Manager of any unfavorable determinations, appeals, hearing notices, or other actions requiring company response or attendance.
• Support employee communications and company-wide HR initiatives.
• Respond to employee inquiries and direct concerns to the appropriate resources.
• Aid in policy administration and compliance-related documentation.
• Coordinate employee training programs and training records.
• Maintain HR records in accordance with company policies and applicable employment laws.
• Administer the Company's wellness program, including employee participation and progress.
• Aid in audits, reporting requirements, and compliance initiatives.
• Help ensure compliance with federal, state, and local employment regulations including maintaining bulletin boards and required posters.
• Support special projects and HR initiatives as assigned.
• Aid team members across departments as needed.
• Perform other related duties as assigned.

Qualifications

• Strong verbal, written, and interpersonal communication skills with the ability to communicate effectively with employees at all levels of the organization.
• Ability to build positive working relationships with employees, managers, candidates, labor union representatives, vendors, key educators, and community partners.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and interruptions in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy in data entry, recordkeeping, and document management.
• Ability to exercise discretion and maintain confidentiality when handling sensitive employee and company information.
• Strong customer-service orientation and commitment to providing responsive employee support.
• Ability to work independently while also contributing effectively as a member of a collaborative team.
• Ability to exercise sound judgment and make appropriate decisions within established policies and procedures.
• Strong public speaking and presentation skills, including the ability to conduct new hire orientations, employee meetings, recruiting events, and career fairs.
• Ability to learn and effectively utilize HRIS, ATS, and other human resources technology platforms.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to adapt to changing priorities and business needs within a dynamic construction environment.
• Ability to work effectively with both office and field personnel.
• Working knowledge of employment laws, HR best practices, and HR compliance requirements, or the ability to quickly develop such knowledge.
• Understanding of labor union environments, apprenticeship programs, and labor-management relationships, or the ability to learn and navigate these processes effectively.
• Demonstrated professionalism, reliability, dependability, and accountability.
• Associate degree in Human Resources, Business Administration, or a related field; or equivalent combination of education and experience.
• Minimum of two (2) years of recruiting, human resources, or related experience.
• Experience using HRIS and Applicant Tracking Systems (ATS).
• Experience coordinating recruiting events, job fairs, and workforce development initiatives.