Human Resources Coordinator

About the role

The Human Resources Coordinator will provide bilingual (English/Spanish) HR support during a California facility closure and an employee records consolidation initiative. This role partners closely with the HR Director and HR Business Partner to manage personnel files, support records retention, generate reports, coordinate employee communications, and deliver day-to-day HR administrative and clerical assistance.

Responsibilities

• Support HR operations related to a California facility closure and employee records consolidation, ensuring accurate and timely completion of all HR tasks.
• Affiliate with employee file management, including organizing, updating, and consolidating personnel records in accordance with retention and compliance requirements.
• Maintain records retention processes by tracking, archiving, and disposing of documents in alignment with HR policies and applicable regulations.
• Generate and maintain HR reports using Excel and other systems to support HR leadership with data-driven insights and project tracking.
• Cook up and distribute employee communications related to the facility closure, HR processes, and general HR updates in both English and Spanish.
• Provide day-to-day HR administrative and clerical support, including data entry, filing, document preparation, and correspondence.
• Affiliate with onboarding activities by preparing documentation, coordinating new hire information, and assisting with HRIS or system updates as needed.
• Affiliate with employee relations by helping document interactions, routing inquiries to appropriate HR contacts, and supporting follow-up actions.
• Affiliate with compliance activities by ensuring documentation is complete, policies are followed, and records are properly maintained.
• Affiliate with recruiting coordination tasks such as scheduling, tracking candidate information, and preparing related documentation when required.
• Collaborate with the HR Director and HR Business Partner to prioritize tasks, meet project deadlines, and support overall HR initiatives during the transition.
• Utilize bilingual skills to communicate with employees, answer questions, and provide support in both English and Spanish.
• Utilize project tracking tools, when applicable, to monitor facility closure activities, employee file consolidation progress, and key milestones.
• Adapt to a manufacturing-oriented environment by understanding the needs of the employee population and supporting HR processes aligned with operations.

Requirements

• Bilingual fluency in English and Spanish, with the ability to communicate clearly and professionally with employees in both languages.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and detailed documentation in a fast-paced environment.
• Proficiency in Microsoft Excel for data entry, reporting, and tracking HR information and project progress.
• Demonstrated administrative and clerical skills, including filing, document preparation, and accurate data entry.
• Ability to handle human resources administrative functions such as personnel file maintenance, onboarding support, and basic HR documentation.
• Comfort working with HR support activities, including employee relations support, HR administration, and records retention.
• Attention to detail and accuracy in managing employee records, HR data, and compliance-related documentation.
• Effective written and verbal communication skills for employee communications and coordination with HR leadership.
• Ability to work collaboratively with HR leadership, including HR Director and HR Business Partner, and follow established HR processes.
• Capability to support HR operations in a fully onsite environment with consistent weekday hours.

Qualifications

• Bachelor’s or Associate’s degree in Human Resources, Business Administration, or a related field is preferred but not required.
• P.H.R. certification is a plus but not required.
• Recent HR graduates with strong administrative, organizational, and Excel skills are encouraged to apply.
• Prior experience supporting HR functions such as onboarding, employee relations, personnel file maintenance, HRIS administration, compliance activities, records retention, recruiting coordination, or employee communications is preferred.
• Exposure to manufacturing environments is beneficial and can help with faster adaptation to the employee population and operational setting.
• Experience with ADP Workforce Now, SuccessFactors, payroll systems, applicant tracking systems (ATS), learning management systems (LMS), and timekeeping systems is a plus for supporting HR transactions, reporting, and employee data management.
• Experience using Monday.com or ClickUp is beneficial for tracking facility closure projects, employee file consolidation efforts, deadlines, and organizational priorities.
• Previous experience as an HR Coordinator, HR Assistant, or HR Administrative professional will help accelerate support for documentation, compliance, and records management.
• Strong general administration skills, including HR support, clerical work, and employee relations assistance, are advantageous.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr.

Work Environment

This position is fully onsite, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The role operates within a facility undergoing closure and records consolidation, requiring consistent presence on-site to support employees and HR leadership. The environment is closely connected to manufacturing operations, with a focus on organized documentation, structured processes, and project-based activities. Work involves extensive use of computers, HR systems, Excel, and other administrative tools in a professional office setting within the facility.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.