Human Resources Coordinator

Key Responsibilities

• Manage and maintain 200+ active caregiver personnel files, ensuring all records are accurate, organized, fully compliant, and audit-ready at all times
• Maintain and update employee personnel files, ensuring all required documentation is completed, verified, and properly filed in a timely manner
• Track and follow up on expiring documents (PPDs, physicals, clearances, etc.) and monitor overall compliance requirements
• Support and conduct orientation sessions with professionalism and clarity for caregivers
• Maintain accurate records within internal systems, including HHAeXchange (HHAx), to support compliance tracking
• Prepare and organize documentation for state audits and compliance reviews
• Monitor employee health records and escalate any compliance issues immediately
• Provide day-to-day HR administrative support with strong attention to detail and efficiency
• Clock in effectively with internal departments to ensure smooth communication and workflow
• Handle all employee information with a high level of confidentiality and professionalism

Qualifications

• 1–3 years of experience in HR coordination or HR administration (home care preferred)
• Experience tracking caregiver compliance and documentation
• Proficiency with HRIS systems and Excel/Google Sheets
• Ability to manage high-volume caseloads (200+ caregivers)
• Strong attention to detail and documentation accuracy
• Strong written, verbal, and presentation skills