Human Resources Associate; HR Administration

About the role

Marketing Statement NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. The job is located at South Brooklyn Health Hospital.

Responsibilities

• HR Reception; answer phones; direct employees as necessary
• Distribute and collect various HR forms; answer employee inquiries
• Issue memos for all Hospital IDs to all employees, volunteers, students, vendors, etc.
• Assist with regulatory compliance by verifying compliance with annual health clearances and annual mandatory trainings prior to issuing ID memos
• Assist with Records Management by scanning all incoming documents into the HRMS OnBase
• Ordering of supplies and inventory
• Assist with invoice and requisition submissions/processing
• Assist with personnel file audits
• Assist with archiving and retrieval of personnel files and other HR documents as needed
• Duplicate personnel files for submission to Risk Management or Legal, as requested
• Assist with salary information retrieval for previously separated employees (separated prior to PeopleSoft)
• Assist recruitment and background units as necessary
• Daily mail pick-up and distribution for HR
• Assist with hospital-wide programs
• Work on additional HR projects, as needed

Requirements

Bachelor’s Degree from an accredited college or university in Human Resources Management, Business Administration, Public Relations, Healthcare Administration, Psychology, Communications or a related discipline; or Associate’s Degree or sixty (60) credits towards completion of a Bachelor's Degree from an accredited college or university in a discipline listed above or a related discipline; and two (2) years of relevant experience in human resources or personnel administration, employee relations, learning and development, talent acquisition, customer service (involving dispensing information and resolving customer concerns), or in a related function requiring strong interpersonal, communication, and leadership skills and proficiency with technology, such as database management, Outlook, Peoplesoft, Oracle and other Microsoft Office applications.

Skills

• Effective and clear communication and interpersonal skills
• Warm, welcoming attitude and professional customer service
• Dependability
• Ability to multitask and prioritize
• Ability to work under pressure
• Professionalism
• Adaptability
• Strong Computer Skills