Human Resources Associate

About the Role

The Human Resources Associate at VHBG plays a vital role in supporting the HR department to ensure smooth and efficient operations. This position is responsible for onboarding new employees, assisting with recruitment processes such as sourcing applicants, maintaining employee records, coordination of new hire training, and facilitating communication between staff and management. The role contributes to fostering a positive work environment by helping to implement HR policies and procedures that align with organizational values and goals. The HR Associate also supports benefits administration and payroll administration ensuring compliance with relevant labor laws and regulations. Ultimately, this position helps to enhance employee satisfaction and organizational effectiveness by providing reliable administrative and operational HR support.

Responsibilities

• Process Background Checks in compliance with DSS and DOE regulations for the new hire process and tri-annual process, for staff, interns, volunteers, and contract associates.
• Maintain and update employee records in HR databases with accuracy and confidentiality.
• Support the onboarding process for new hires, including preparing orientation materials, scheduling training sessions, monitoring progress of each new employee throughout the new hire training process, and communicating their release from training to their supervisor.
• Help administer employee benefits programs and respond to employee inquiries regarding policies and procedures.
• Coordinate communication between HR management and employees to ensure timely dissemination of information.
• Assist in organizing employee engagement activities in support of employee retention.
• Assist in, and at times lead, Diversity, Inclusion, and Belonging activities in support of employee retention and a culture of belonging and safety.
• Prepare HR reports and documentation as requested to support decision-making and audits.
• Convert existing paper HR files to electronic records in HR databases with accuracy and confidentiality.
• Maintaining compliance with labor laws and organizational policies.
• Other duties as assigned by senior leader of HR.

Qualifications

• High school diploma or equivalent; Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Experience working in a human resources or administrative support role, preferably within the social assistance sector.
• Basic understanding of human resources principles and employment laws.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams).
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Familiarity with HR information systems (HRIS) or applicant tracking systems (ATS).
• Knowledge of employee benefits administration and payroll processes.
• Certification or coursework related to human resources (e.g., PHR, SHRM-CP).
• Ability to handle sensitive information with discretion and maintain confidentiality.

Skills

The required skills such as organizational ability and communication are essential for managing employee records and facilitating clear interactions between staff and management. Proficiency in Microsoft Office enables the HR Associate to efficiently prepare reports, track onboarding progress, and manage correspondence. Preferred skills like familiarity with HRIS or ATS systems streamline daily tasks such as background check processing and tracking and data management, improving overall workflow. Knowledge of benefits administration and payroll processes supports accurate employee support and query resolution. Additionally, strong interpersonal skills and discretion are crucial for handling confidential information and fostering a trustworthy environment within the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Schedule

This is a full-time position, non-exempt (eligible for overtime pay), and business hours are Monday through Friday, 8:30 a.m. to 5 p.m. Flexible work schedule and remote work possible with Senior Leader of HR approval. Overtime is to be approved in advance. Longer hours, evenings and weekend work may be necessary infrequently.