Human Resources Associate

General Responsibilities

Under the direction of a human resources specialist or coordinator, the position is responsible for providing administrative clerical support within the Department of Human Resources. The position performs a variety of functions including conducting fingerprinting of new employees, submitting information for background checks, scanning personnel paperwork, preparing contracts/employment notifications, data entry, responding to inquiries, answering phone calls and emails, providing customer service to internal and external customers, verifications of employment, and issuing ID badges.

Essential Functions

• Establish and maintain extensive electronic files utilizing; gather material from files as well as other routine reports.
• Research employee records to identify and correct problems.
• Assist applicants with completing their online applications using the division's online application system.
• Prepare contracts/employment notifications; ensure they are signed and scanned into the employee's electronic personnel file.
• Correspond with applicants, employees, other departments, and outside entities by email or phone.
• Assist applicants and employees with general and routine questions concerning human resources programs and processes including but not limited to, position vacancies, leave, benefits, retirement, and salary.
• Assist with, proof, edit, and format reports, memos, letters, and other correspondence drafted by the specialist.
• Assist with electronic onboarding processes and the completion of all documents necessary for new employees.
• Assist the specialist with personnel actions to be processed, including changes to new hires, resignations, retirements, terminations, and salary adjustments.
• Work closely with the specialist to receive, review, and process applications for various allowances or reimbursements.
• Prepare, maintain, and submit the Personnel Report for review and submission to the School Board.
• Schedule and facilitate fingerprinting, background checks, and I-9 verifications for new employees; schedule ID badge appointments as appropriate.
• Submit and follow up on information for the processing of criminal background checks and Child Protective Services background checks.
• Coordinate the placement of university students (i.e., observation, practicum, guidance interns, student teachers, and administrative interns).
• Assist with new employee orientation and various human resources-related projects and special events.
• Complete employment verifications and loan forgiveness requests for current and former employees.
• Provide support to other staff members during periods of heavy workload.
• Perform related work as required.

Knowledge, Skills, and Abilities

• Ability to plan, organize, successfully complete multiple projects and special events
• Ability to work independently in the absence of detailed instruction
• Knowledge of modern office procedures, computer skills (Windows-95-97, Excel, Access, Desktop Publisher, Power Point, Mac, and Page Maker)
• Ability to follow up on current and past assignments with timely results
• Ability to work under pressure and interact with people of all backgrounds with tact, courtesy and diplomacy
• Adept in editing and correct usage of English grammar, spelling, and vocabulary

Education and Experience

Required: High school diploma or GED.

Preferred: Some college or business school courses and experience working in an office setting. Experience working with human resources management software, ADOBE, electronic signatures, E.C.M.S., Cloud Technologies and electronic signatures.

Physical Requirements

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls.
• Frequent sitting, grasping, fingering, repetitive motion, and reaching.
• Occasional walking, standing, bending, stooping, balancing, and crouching.
• Ability to lift up to 20 pounds occasionally.
• Requires timely and regular adherence to established work schedules.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

• Possession of a valid driver's license
• Regular and reliable attendance is an essential function of this position.

Pay and Schedule

• Full Time
• Hourly rate range: $20.66-$30.14
• Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.
• Unified Experience Based Step Pay Scale: U11
• FTE 1.000
• Start Date: 2026-2027 School Yr

Benefits

• Health insurance
• Paid life insurance
• Paid sick/annual leave
• Tuition reimbursement
• Professional development
• Membership in the Virginia Retirement System

This response is AI-generated, for reference only.