Human Resources Assistant - Talent Acquisition

Job Responsibilities

• Serve as primary contact for internal employees and external candidates, addressing inquiries with professionalism, accuracy, and timeliness
• Provide exceptional customer service by assisting with HR-related questions, processes, and issue resolution
• Manage a high-volume departmental phone line, ensuring calls are handled efficiently and routed appropriately
• Respond to emails and walk-in inquiries while maintaining confidentiality and professionalism
• Support overall HR office operations and ensure a welcoming, organized environment
• Partner closely with recruiters to support full-cycle hiring activities
• Aid in interview scheduling, candidate communications, and onboarding logistics
• Care for and coordinate all pre-employment requirements, including: Background checks, Pre-employment physicals and screenings
• Maintain and update electronic personnel files with a high degree of accuracy and confidentiality
• Ensure compliance with company policies and legal requirements related to recordkeeping
• Support data entry, reporting, and audits as needed
• Contribute to special HR projects and continuous improvement initiatives

Required Qualifications

• Minimum of 2 years of administrative experience (HR environment preferred)
• High school diploma or equivalency
• Demonstrated ability to multi-task effectively in a fast-paced, high-volume setting
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to maintain confidentiality and handle sensitive information responsibly
• Flexibility to work varied schedules and travel as needed to support operations