Human Resources Assistant (Military/Office Automation).

About the role

As a Human Resources Assistant (Military/Office Automation), you will provide assistance to visitors, answer and forward telephone calls, administer pre-oath briefings, maintain office security, operate office automation equipment, and perform records management of electronic and paper applicant records.

Responsibilities

• Provide assistance to visitors by directing them to appropriate points of contact within assigned processing center
• Answer and/or forward telephone calls to appropriate personnel
• Administer pre-oath briefings to inform applicants regarding processing center procedures
• Maintain office security by controlling access (i.e. issuing visitor badges, maintaining visitor logs, etc.) via the reception desk
• Operate a variety of office automation equipment to prepare enlistment and other military personnel documents
• Perform records management of electronic and paper applicant records
• Obtain applicants' fingerprints to initiate a background investigation
• Perform quality review of military applicant records, packets, and forms to ensure compliance with all requirements
• Prepare recruitment and other military personnel documents for individuals enlisting or reenlisting into military service

Requirements

Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. This position is designated as non-sensitive and requires a personal security background investigation. This position may require you to work an occasional Saturday and/or shift work (work before 0600 or after 1800 hours). This position will require you to work unscheduled overtime to accommodate fluctuations in workload based on the daily mission requirements. You must successfully complete applicable Military Health System (MHS) GENESIS Training within 30 days of entering the position and/or as required.

Qualifications

Only applicants who meet one of the employment authority categories are eligible to apply for this job. These categories include: 30 Percent or More Disabled Veterans, Current Department of Army Civilian Employees, Current Department of Defense (DOD) Civilian Employee (non-Army), Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce, Interagency Career Transition Assistance Plan, Land Management Workforce Flexibility Act, Military Spouses, under Executive Order (E.O.) 13473, Non-Department of Defense (DoD) Transfer, People with Disabilities, Schedule A, Priority Placement Program, and Veterans Employment Opportunity Act (VEOA) of 1998.

To qualify, you must meet the experience and/or education requirements. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs and other organizations. You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience: To qualify based on your work experience, your resume must clearly describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled, including: Maintaining applicant records by updating account information; Utilizing office automation software to update account information; Obtaining data from applicants for completion of personnel records; Maintaining applicant records in accordance with an established filing system; Utilizing appropriate formatting to create written correspondence and/or documents.

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Skills

This position requires a qualified typist with the ability to type 40 words per minute based on a 5 minute sample with three or fewer errors.