Human Resources Assistant I (Limited Term)

Duties & Responsibilities

• Provides general administrative support including preparation of correspondence, preparation of forms and reports, scheduling meetings, processing confidential reports and documents.
• Supports the recruitment process including assisting with candidates interviews, preparation of interview documentation and administration of pre-employment tests, scheduling, ATS processing, reference and education checking, background checking, scheduling physical exams, TB tests and other duties as necessary.
• Supports the Orientation process including notification to various departments regarding new employee, assistance with the orientation packet, scheduling the orientation presentations, assisting with the meetings, inputting new employee data and arranging for lunch for new employees.
• Provides technical and administrative support for leave management, benefit administration, workers compensation and HR procedures and policies.
• Aids in the employee performance process including notification to managers, monitoring response and filing finalized evaluations.
• Establishes and maintains personnel files, employee data, recruitment relations records, files, correspondence and reports in an accurate and organized manner.
• Assists in the maintenance of the HRIS database including accurate and timely processing of new employees and of Personnel Action Forms (PAF) regarding changes in employee status, payroll and benefits.
• Aids in processing reports regarding evaluations, and all documentation requiring updating.
• Aids in gathering data and organizing statistical information for various purposes.
• Aids in obtaining documentation and updating files and HRIS data.
• Maintains a high level of discretion and confidentiality while managing sensitive and confidential matters concerning employees, employee relations, organizational changes, and pay issues.
• Monitors HR emails and promptly responds or directs to the appropriate person for response.
• Opens and sorts department mail and ensures that it is delivered to appropriate person.
• Answers, screens and properly directs HR Department phone calls.
• Promptly responds to and appropriately directs questions from managers, employees and outside individuals.

Requirements

• High school diploma or GED; AA preferred
• At least two years’ experience in Human Resources
• Demonstrated ability to maintain high level of discretion and confidentiality
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint and Outlook
• Valid CA driver’s license and current vehicle insurance; must be able to travel to various clinic sites
• Strong interpersonal, organizational and communication (written and oral) skills
• Ability to communicate effectively and respectfully with people from different racial, ethnic and cultural groups
• Knowledge of proper grammar, spelling, punctuation and correspondence format
• Knowledge of fundamental and best practices of a human resources organization, including federal and state rules and regulations
• Knowledge of principals of gathering data and generating reports
• Knowledge of and experience using HRIS databases

Physical Demands

• Standing, walking, sitting, typing, reaching, moving and/or lifting up to 25 pounds