Human Resources Assistant

Job Summary

Provide administrative, operational, and front-facing support to the Talent Team. Coordinate onboarding documentation and employee record processes, manage HR communications, and oversee front desk operations. Serve as a primary point of contact for employees, applicants, and visitors while supporting efficient day-to-day Human Resources functions.

Essential Duties

• Aid new hires with completing onboarding and new-hire paperwork, including capturing ID photos and creating employee badges.
• Maintain accurate, organized, and confidential HR files and employee records, including I-9 compliance, audits, scanning documents, and processing status change forms.
• Manage background checks and drug screens for applicants recommended for hire.
• Maintain the front desk manual and ensure front desk operations run smoothly.
• Monitor and manage the HR email inbox, responding to inquiries and routing information appropriately.
• Process digital, verbal, and written communications, including mail distribution.
• Maintain an organized filing system for new-hire documentation and other HR records.
• Provide general clerical and administrative support to the HR department.

Minimum Qualifications

• High school diploma or GED Degree required.
• One year of relevant experience.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to manage sensitive and confidential situations with professionalism, tact, and diplomacy.
• Exceptional organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite or related software.
• Ability to quickly learn payroll management systems, HRIS platforms, onboarding software, and similar computer applications.

Preferred Qualifications

• Associate degree in a related field or equivalent experience.
• Experience with NEOED/NEOGOV and Ellucian Banner software.
• Intermediate proficiency with Microsoft Outlook and Excel.