Human Resources Assistant

Position Summary

The Human Resources Assistant provides broad-based administrative and operational support to the human resources department, with a primary focus on supporting recruiting, onboarding and compliance activities.

Essential Job Functions/Job Duties and Responsibilities

• Affords assistance with employee recruiting activities, including generating pool postings, closing job searches and initiating background checks.
• Ensures all pre-employment tasks and documentation are complete, including sending/receiving new hire documents and initiating pre-onboarding communications.
• Responds to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process.
• Completes I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, and maintains/audits I-9 records in accordance with federal guidelines and system retention and purge schedules.
• Serves as the central point of contact for the office by monitoring the main telephone line and general HR inbox, responding to routine questions and routing inquiries to appropriate HR team members for specialized assistance.
• Maintains confidentiality and handles sensitive employee information with professionalism and discretion.

Required Qualifications

• A high school diploma
• Two (2) years’ experience serving in an HR role or supporting HR operations

Prior Experience

• Prior work experience in higher education
• Prior experience with HRIS systems (Banner and/or Oracle), DocuSign, Dynamic Forms and other web-based systems or applications

Knowledge, Skills and Abilities

• Knowledge of basic office filing systems
• Proficient in Microsoft Office applications
• Ability to enter data accurately, timely and consistently
• Ability to be detail-oriented despite competing priorities/deadlines
• Knowledge of basic office workflows
• Must possess sound judgement
• Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines, both internal and external
• Demonstrated ability to follow-through and follow-up timely

Open Until Filled

Yes

Rate of Pay

$39,681.00 - $47,625.00 depending on experience

Special Instructions to Applicants

Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.