Human Resources Assistant

Resume is required when applying. Testing for Word, Excel, and Wonscore required to be completed or scheduled with HR for internal candidates by 8am on 8/3/2026. This position is an interview position plus a presentation and will be awarded based on qualification and interview.

About the role

The Human Resources Assistant provides administrative and functional support for Human Resources operations, payroll-related activities, recruiting, onboarding, benefits administration, employee records, attendance tracking, scheduling, and plant-related HR processes. This position requires a high level of confidentiality, professionalism, accuracy, and organization while supporting employees, leaders, and HR team members in a positive and service-focused manner.

Responsibilities

• Maintain personnel records, employee files, reports, and required documentation, including I-9 records, training records, certifications, drug screen documentation, and other HR records.
• Support recruiting and hiring processes, including job postings, applicant coordination, testing, interview scheduling, onboarding, orientation, and related documentation.
• Create and maintain partner schedules.
• Respond to external phone inquiries in a professional and timely manner.
• Maintain Affirmative Action logs and assist with compliance-related recordkeeping.
• Administer and support job bidding and Career Opportunity processes.
• Support benefits administration, including eligibility, enrollment, claims support, plan coverage questions, 401(k), STD, LTD, and other benefit-related inquiries.
• Assist employees with HR, payroll, benefits, enrollment, attendance, scheduling, and general employment-related questions.
• Maintain data in KRONOS, Workday, and other HR or payroll database systems.
• Track absenteeism records and communicate annual absenteeism rates to appropriate leaders on a regular basis.
• Track and schedule vacation, and related time-off records.
• Prepare confidential documents, memos, correspondence, reports, schedules, and other administrative materials as requested.
• Support payroll-related activities, invoice processing, data entry, and discrepancy resolution by working with Home Office, Finance, Payroll, Leadership, and other partners.
• Order and issue appropriate uniform apparel to employees and leaders.
• Assist with plant activities, community involvement events, training, presentations, scheduling, and other HR-related projects.
• Provide backup support for HR team members and assist with additional administrative or HR functional needs as assigned.
• Maintain strict confidentiality of employee, payroll, benefits, medical, and other sensitive information at all times.

Requirements

• High school diploma or G.E.D. required.
• Some college coursework preferred.
• Bilingual (English/Spanish) preferred.
• Previous HR, payroll, administrative, or related office experience preferred.
• Must successfully complete required testing, including Wonscore, Microsoft Word, Microsoft Excel, and any other applicable skills assessments.
• Resume and interview are required as part of the selection process.
• Must meet minimum testing requirements to be considered a successful bidder.
• Must not have an immediate family member working at Mt. Vernon as defined by company relationship guidelines, including spouse, parent/stepparent, child/stepchild, sibling/stepsibling, grandparent/step-grandparent, or in-law relationships.

Skills

• Demonstrated ability to maintain confidential information with professionalism and discretion.
• Strong organizational skills with attention to detail and accuracy.
• Ability to multitask, prioritize work, meet deadlines, and adapt to changing priorities.
• Professional, positive, and constructive communication skills, both verbal and written.
• Proficiency with Microsoft Word, Excel, Access, PowerPoint, and other standard office systems.
• Ability to work effectively with employees, leaders, HR team members, and external partners.
• Strong work habits, including neatness, reliability, detail consciousness, and follow-through.
• High energy, flexibility, and ability to handle stress, change, and multiple responsibilities.
• Willingness to maintain HR knowledge through coursework, training, or continued learning.

Work Requirements

• Must be flexible and willing to take on additional responsibilities in support of co-workers and business needs.
• Must be willing and able to work overtime and/or varied shifts as needed.
• Must conduct all work in a professional, positive, and confidential manner.
• Must perform any and all other duties as assigned by the HR Team Leader.

Benefits

• Employee Stock Ownership Plan (ESOP) from day one, including an 8% 401(k) match and additional annual retirement contributions.
• Opportunity to earn incentive pay twice a year based on company goals.
• Personal Time Off (PTO) starting on day one.
• Up to $5,000 annually to help with childcare costs, including independent babysitters.
• Wellness Incentive and employer-funded Lifestyle Spending Account (LSA) for fitness, mental health, and other lifestyle expenses.
• Tuition reimbursement for further education.
• Medical, prescription drug, dental, vision, pet, and mental health benefits starting day one.
• Partners Helping Partners program for financial support during hardships.