Human Resources Assistant [1 Year Contract]

About the Role

The HR Assistant will provide day-to-day administrative and operational support to Colovore's People team, helping deliver a smooth and consistent experience throughout the employee lifecycle. This is a 12-month fixed-term, hourly position paying $20.00 - $25.00 per hour, ideally based in San Diego, Santa Clara, or Dallas for occasional team meetings.

Responsibilities

• HR Operations & Employee Support (60%):
  • Support new hire onboarding: complete kickoff tasks, initiate background checks, update trackers, and coordinate internal activities.
  • Assist with employee change and termination checklists, ensuring accurate and timely documentation.
  • Monitor shared HR inboxes, organize requests, and route action items.
  • Maintain organized employee files and ensure proper documentation storage.
  • Update and review sheets, trackers, and organizational resources.
  • Maintain the company organization chart with new hires, departures, and changes.
  • Process Ramp transaction receipts and supporting documentation.
  • Track completion of new hire and employee requirements, including trainings.
  • Support People team programs, initiatives, and special projects.
• Recruiting Coordination (40%):
  • Coordinate and schedule candidate interviews, ensuring a smooth experience.
  • Maintain candidate information and interview activity in Greenhouse.
  • Support job and candidate administration throughout the recruiting process.
  • Review applications and identify candidates meeting basic qualifications.
  • Partner with the People team to provide a positive candidate experience.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 0–2 years of professional, internship, administrative, recruiting, or HR-related experience.
• Proficiency with Microsoft Office or Google Workspace.
• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, growing environment.
• Experience with HRIS or applicant tracking systems is a plus.

Skills

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Clear and professional communication skills.
• Strong follow-through and ownership of tasks.
• Discretion with confidential information.
• Comfort with learning multiple systems and platforms.
• Collaborative, proactive, and supportive attitude.
• Curiosity about building a career in HR or Talent Acquisition.

Benefits

• Competitive compensation with growth opportunities.
• Comprehensive health benefits (medical, dental, vision).
• Unlimited Paid Time Off (PTO) and 10 paid company holidays.
• 401(k) plan with company participation.
• Professional development and learning support.
• Collaborative, inclusive culture with meaningful impact.

This role offers broad exposure to HR and Talent Acquisition, with opportunities to contribute to People team projects and process improvements.