Human Resources and Procurement Coordinator-61009093

About the role

Provide direct administrative support to the Administrative Support Section, Office Manager, and Healthcare Quality Leadership staff regarding procurement, invoice processing, fleet management, travel documentation processing, and personnel matters.

Responsibilities

• Process disbursements for state and federal entities by submitting invoices for processing that include encumbrances of applicable direct or blanket PO's and/or contract including agency cell phones, fleet management, and contractual services received or utilized by HQ staff.
• Utilize Encumbrance reports as necessary to complete job functions; knowledgeable of HQ Budgets.
• Serve as one of the FleetWeb Coordinators for Healthcare Quality; manage and update all agency vehicles assigned to Healthcare Quality; provide training to staff on FleetWeb as required.
• Assist Administrative Support Section with the coordination of both in-state and out-of-state travel arrangements (flights, hotel reservations and registrations); assist in the processing of travel reimbursements and inform staff of necessary time frames and deadlines related to travel requests and their approvals.
• Maintain proper documentation for employee travel in compliance with all agency policies and procedures; ensure that proper funding codes are utilized when making arrangements or when requesting reimbursements for employee travel.
• Coordinate with program areas to ensure that invoice payment processes are in place and that payments are made timely for purchases that have been received by completing goods receipts in SCEIS for PO's that have been issued, or by uploading received invoices for products and services with correct funding information to the AP Share Point site.
• Serve as liaison between program staff and the areas of Accounts Payables/Receivables and procurement team.
• Perform other duties as assigned, including emergency response and preparedness; may be designated as an essential employee subject to being on call for a 24hr basis.

Requirements

• High school diploma and relevant experience in business management, public administration, or administrative services (a bachelor's degree may be substituted for the required work experience).
• Ability to type a minimum of 40 corrected words per minute (WPM).
• Proficiency in computer software programs.
• Effective oral and written communication skills.
• Ability to stand, walk, reach, push, pull, stoop, bend, climb at least 2-3 flights of stairs, and lift up to 50 pounds routinely.
• Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.
• Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. The agency will require an official, certified copy of the transcript or diploma prior to hiring. Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Preferred Qualifications

• An associate or bachelor's degree and one (1) year relative experience in business management, public administration, or administrative services.

Benefits

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children
• S.C. Deferred Compensation Program available
• Retirement benefit choices: State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP) — enrollment in one of the listed plans is required for all FTE employees
• Hybrid work: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions