Human Resources Administrator
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes: About Woodbridge (company description) maybe "About the role"? Actually there is "About Woodbridge" and "Woodbridge Culture". The role description: "HR Administrator" description includes duties. So we can have sections: About the role (maybe summary), Responsibilities (list of duties), Requirements (maybe Skills and Knowledge Required + Educational Qualifications), Benefits (What's in it for you?), maybe Pay? Not specified. Schedule? Not specified. So we should not include Pay or Schedule sections.
We must not repeat job title as heading. So no HR Administrator
. Use headings for sections only.
We need to preserve all substantive info; remove boilerplate like Job Grade, Business Unit, Hiring Manager, etc? Those are minor metadata; we can fold into a short
or drop. Probably drop them. Also remove EEO etc. We need to output only HTML fragment, no /. Use
for each section heading. Use - for lists. Use
for prose.
Let's extract content:
Company description: "About Woodbridge We are innovators using advanced technology to manufacture next generation products. We are pioneers in foam technology science and provide our products to customers in multiple industries. We are a global team of over 7,000 teammates strong who are laser focused on quality, collaboration, and a commitment to sustainability. We are proud to give back to the communities in which we live and work through our Woodbridge Cares programs that serves communities around the world through volunteerism and philanthropy. We are a people centric organization that has been awarded numerous recognitions for our commitment to manufacturing excellence and innovation. Join us and be part of a team that is shaping the future of foam technology."
Woodbridge Culture: "Woodbridge takes immense pride in its robust corporate (think people first, innovation, lets get to it, manufacturing focused) culture, which serves our customers, Teammates, and the world. We're thrilled to share that in 2024, Woodbridge has been awarded Deloitte’s Best Managed designation for eight consecutive years. This accolade is not just an award; it’s a testament to our unwavering commitment to excellence and innovation, inspiring you to be a part of our journey!"
What's in it for you? (Benefits): list:
- Competitive Compensation & Benefits Plan
- Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
- Flexible Working Hours
- Employee Assistance Program with free access to health and wellness coaches
- Continuous Learning Culture – We believe in Upskilling & Internal Promotions!
We could combine as bullet list.
Role description summary: "The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes."
Then responsibilities list: many bullet points under headings: Reception and Administrative Support, Recruiting and Onboarding Coordinate..., Employee Records and HRIS Administration, Benefits Administration, Attendance, Timekeeping, and Payroll Support, Training and Compliance, Employee Engagement and Events, General HR Support.
We can flatten into a single list of duties, preserving details. Or we could keep subheadings? But only allowed headings are
for sections; we could still have Responsibilities
and then - each duty. That is fine.
Skills and Knowledge Required: list of bullet points.
Educational Qualifications: bullet points.
Physical Demands: maybe we could include as a section? Not in allowed headings list but could be under Requirements? Probably we can include as part of Requirements or separate section? The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings but says use
for section headings (e.g. those). It might be okay to add other headings but better to stick to those. Physical Demands could be part of Requirements or Qualifications. We'll include under Requirements maybe.
Performance Expectations and Measurables: could be part of Requirements.
Training Requirements: maybe part of Requirements.
We'll create sections:
About the role
with paragraph summarizing role.
Responsibilities
with - each duty.
Requirements
with - combining Skills And Knowledge Required, Educational Qualifications, Physical Demands, Performance Expectations, Training Requirements.
Benefits
with - benefits list.
We must not include headings with empty content.
Let's craft.
We need to preserve all substantive info; not invent or summarize away detail. So we need to keep each duty exactly as written? We can keep the phrasing but maybe shorten? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should not omit details. We need to keep each duty point as given. That is a lot but doable.
Let's list duties exactly as in text:
Reception and Administrative Support
- Manage visitor and front desk traffic, incoming calls, and general inquiries.
- Greet visitors and ensure proper sign-in procedures are followed.
- Maintain confidentiality of employee, applicant, and company information.
- Provide administrative support to the HR Department as needed.
Recruiting and Onboarding
- Coordinate full-cycle recruiting activities for temporary and temp-to-hire positions, including candidate screening, interview scheduling, offer letter preparation, and pre-employment requirements including background checks, drug screens, physicals, and employment eligibility documentation.
- Process new hire paperwork and HRIS entries.
- Conduct new hire orientation and onboarding activities.
- Coordinate employee badge creation and onboarding communications.
Employee Records and HRIS Administration
- Maintain employee personnel files and ensure records are complete, accurate, and audit ready.
- Maintain employee information within HRIS systems, including demographic changes, job changes, reporting relationships, and employment status updates.
- Ensure compliance with company record retention policies and applicable employment regulations.
- Generate routine HR reports and maintain employee data spreadsheets and tracking logs.
Benefits Administration
- Administer employee benefit programs and assist employees with benefit enrollment, changes, and inquiries.
- Coordinate annual open enrollment activities.
- Serve as liaison between employees and benefit providers.
- Maintain accurate benefits records and supporting documentation.
Attendance, Timekeeping, and Payroll Support
- Administer attendance tracking and point system processes.
- Maintain attendance records and communicate attendance concerns to supervisors and management as appropriate.
- Enter vacation, PTO, and other approved leave requests into the timekeeping system.
- Audit time records for accuracy and resolve discrepancies prior to payroll processing.
- Distribute time reports to supervisors for review and approval.
- Support payroll processing activities and ensure timely submission of payroll-related information.
Training and Compliance
- Assist with training compliance tracking and documentation.
- Maintain HS&E Element 9 - Medical Assessment and Element 11 - First Aid and Bloodborne Pathogens.
- Support HR compliance initiatives and audits.
Employee Engagement and Events
- Assist with employee recognition programs, community involvement activities, and plant events.
- Coordinate employee meetings, lunches, celebrations, and special events as assigned.
- Support employee communication efforts and engagement activities.
General HR Support
- Provide administrative support for a variety of Human Resources functions.
- Maintain confidentiality and professionalism when handling employee and company information.
- Assist with HR programs, communications, reporting, and special projects.
- Support employees and management by responding to routine inquiries and directing questions to appropriate resources.
- Perform other related duties as assigned.
Now Skills And Knowledge Required list:
- Strong organizational, planning, and multitasking skills.
- Ability to maintain strict confidentiality and handle sensitive information appropriately.
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy.
- Excellent customer service and interpersonal skills.
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Experience working with HRIS, payroll, and timekeeping systems preferred.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
- Ability to read and interpret documents such as safety rules, operating procedures, employee policies, and training materials.
- Ability to write routine reports, correspondence, and other business communications.
- Ability to effectively communicate with employees, supervisors, managers, vendors, and visitors.
- Ability to perform basic mathematical calculations, including percentages, ratios, and attendance calculations.
Educational Qualifications:
- Associate’s degree in human resources, Business Administration, or a related field preferred.
- Two (2) years of Human Resources, administrative, payroll, benefits, recruiting, or related experience preferred.
- Equivalent combinations of education, training, and experience may be considered.
Physical Demands:
- Frequently required to sit for extended periods of time.
- Occasionally required to stand, walk, reach, bend, and use hands to handle office equipment and materials.
- Frequently uses a computer, telephone, and other office equipment.
- Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.
Performance Expectations and Measurables:
- Maintain accurate employee records and personnel files.
- Complete onboarding and orientation activities in a timely manner.
- Process HRIS transactions accurately and within established timelines.
- Maintain attendance and timekeeping records with a high level of accuracy.
- Support payroll deadlines and ensure timely submission of required documentation.
- Demonstrate professionalism, confidentiality, and excellent internal customer service.
- Successfully achieve annual performance goals and objectives.
- Maintain compliance with company policies, procedures, and regulatory requirements.
Training Requirements:
- Refer to the Woodbridge INOAC Training Matrix for position-specific training requirements.
- Complete all required company, HR, safety, compliance, and continuous improvement training.
- Participate in ongoing professional development as required.
Now Benefits list:
- Competitive Compensation & Benefits Plan
- Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
- Flexible Working Hours
- Employee Assistance Program with free access to health and wellness coaches
- Continuous Learning Culture – We believe in Upskilling & Internal Promotions!
Now About the role paragraph: combine the description: "The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes."
Also maybe include a brief about Woodbridge? The instruction says "About the role" heading; we could include company description under About the role? But we have separate About Woodbridge and Culture. Could we include them under About the role? Might be better to have a section "About Woodbridge" but not in allowed headings. However we could incorporate that info into About the role paragraph as context. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't forbid other headings but suggests those as examples. Safer to stick to those headings. So we can put company description in About the role paragraph.
Thus About the role paragraph: include both Woodbridge description and role summary.
Let's craft:
About the role
Woodbridge is an innovator using advanced technology to manufacture next‑generation foam products, a global team of over 7
for prose. Let's extract content: Company description: "About Woodbridge We are innovators using advanced technology to manufacture next generation products. We are pioneers in foam technology science and provide our products to customers in multiple industries. We are a global team of over 7,000 teammates strong who are laser focused on quality, collaboration, and a commitment to sustainability. We are proud to give back to the communities in which we live and work through our Woodbridge Cares programs that serves communities around the world through volunteerism and philanthropy. We are a people centric organization that has been awarded numerous recognitions for our commitment to manufacturing excellence and innovation. Join us and be part of a team that is shaping the future of foam technology." Woodbridge Culture: "Woodbridge takes immense pride in its robust corporate (think people first, innovation, lets get to it, manufacturing focused) culture, which serves our customers, Teammates, and the world. We're thrilled to share that in 2024, Woodbridge has been awarded Deloitte’s Best Managed designation for eight consecutive years. This accolade is not just an award; it’s a testament to our unwavering commitment to excellence and innovation, inspiring you to be a part of our journey!" What's in it for you? (Benefits): list: - Competitive Compensation & Benefits Plan - Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match - Flexible Working Hours - Employee Assistance Program with free access to health and wellness coaches - Continuous Learning Culture – We believe in Upskilling & Internal Promotions! We could combine as bullet list. Role description summary: "The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes." Then responsibilities list: many bullet points under headings: Reception and Administrative Support, Recruiting and Onboarding Coordinate..., Employee Records and HRIS Administration, Benefits Administration, Attendance, Timekeeping, and Payroll Support, Training and Compliance, Employee Engagement and Events, General HR Support. We can flatten into a single list of duties, preserving details. Or we could keep subheadings? But only allowed headings are
for sections; we could still have Responsibilities
and then - each duty. That is fine.
Skills and Knowledge Required: list of bullet points.
Educational Qualifications: bullet points.
Physical Demands: maybe we could include as a section? Not in allowed headings list but could be under Requirements? Probably we can include as part of Requirements or separate section? The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings but says use
for section headings (e.g. those). It might be okay to add other headings but better to stick to those. Physical Demands could be part of Requirements or Qualifications. We'll include under Requirements maybe.
Performance Expectations and Measurables: could be part of Requirements.
Training Requirements: maybe part of Requirements.
We'll create sections:
About the role
with paragraph summarizing role.
Responsibilities
with - each duty.
Requirements
with - combining Skills And Knowledge Required, Educational Qualifications, Physical Demands, Performance Expectations, Training Requirements.
Benefits
with - benefits list.
We must not include headings with empty content.
Let's craft.
We need to preserve all substantive info; not invent or summarize away detail. So we need to keep each duty exactly as written? We can keep the phrasing but maybe shorten? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should not omit details. We need to keep each duty point as given. That is a lot but doable.
Let's list duties exactly as in text:
Reception and Administrative Support
- Manage visitor and front desk traffic, incoming calls, and general inquiries.
- Greet visitors and ensure proper sign-in procedures are followed.
- Maintain confidentiality of employee, applicant, and company information.
- Provide administrative support to the HR Department as needed.
Recruiting and Onboarding
- Coordinate full-cycle recruiting activities for temporary and temp-to-hire positions, including candidate screening, interview scheduling, offer letter preparation, and pre-employment requirements including background checks, drug screens, physicals, and employment eligibility documentation.
- Process new hire paperwork and HRIS entries.
- Conduct new hire orientation and onboarding activities.
- Coordinate employee badge creation and onboarding communications.
Employee Records and HRIS Administration
- Maintain employee personnel files and ensure records are complete, accurate, and audit ready.
- Maintain employee information within HRIS systems, including demographic changes, job changes, reporting relationships, and employment status updates.
- Ensure compliance with company record retention policies and applicable employment regulations.
- Generate routine HR reports and maintain employee data spreadsheets and tracking logs.
Benefits Administration
- Administer employee benefit programs and assist employees with benefit enrollment, changes, and inquiries.
- Coordinate annual open enrollment activities.
- Serve as liaison between employees and benefit providers.
- Maintain accurate benefits records and supporting documentation.
Attendance, Timekeeping, and Payroll Support
- Administer attendance tracking and point system processes.
- Maintain attendance records and communicate attendance concerns to supervisors and management as appropriate.
- Enter vacation, PTO, and other approved leave requests into the timekeeping system.
- Audit time records for accuracy and resolve discrepancies prior to payroll processing.
- Distribute time reports to supervisors for review and approval.
- Support payroll processing activities and ensure timely submission of payroll-related information.
Training and Compliance
- Assist with training compliance tracking and documentation.
- Maintain HS&E Element 9 - Medical Assessment and Element 11 - First Aid and Bloodborne Pathogens.
- Support HR compliance initiatives and audits.
Employee Engagement and Events
- Assist with employee recognition programs, community involvement activities, and plant events.
- Coordinate employee meetings, lunches, celebrations, and special events as assigned.
- Support employee communication efforts and engagement activities.
General HR Support
- Provide administrative support for a variety of Human Resources functions.
- Maintain confidentiality and professionalism when handling employee and company information.
- Assist with HR programs, communications, reporting, and special projects.
- Support employees and management by responding to routine inquiries and directing questions to appropriate resources.
- Perform other related duties as assigned.
Now Skills And Knowledge Required list:
- Strong organizational, planning, and multitasking skills.
- Ability to maintain strict confidentiality and handle sensitive information appropriately.
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy.
- Excellent customer service and interpersonal skills.
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Experience working with HRIS, payroll, and timekeeping systems preferred.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
- Ability to read and interpret documents such as safety rules, operating procedures, employee policies, and training materials.
- Ability to write routine reports, correspondence, and other business communications.
- Ability to effectively communicate with employees, supervisors, managers, vendors, and visitors.
- Ability to perform basic mathematical calculations, including percentages, ratios, and attendance calculations.
Educational Qualifications:
- Associate’s degree in human resources, Business Administration, or a related field preferred.
- Two (2) years of Human Resources, administrative, payroll, benefits, recruiting, or related experience preferred.
- Equivalent combinations of education, training, and experience may be considered.
Physical Demands:
- Frequently required to sit for extended periods of time.
- Occasionally required to stand, walk, reach, bend, and use hands to handle office equipment and materials.
- Frequently uses a computer, telephone, and other office equipment.
- Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.
Performance Expectations and Measurables:
- Maintain accurate employee records and personnel files.
- Complete onboarding and orientation activities in a timely manner.
- Process HRIS transactions accurately and within established timelines.
- Maintain attendance and timekeeping records with a high level of accuracy.
- Support payroll deadlines and ensure timely submission of required documentation.
- Demonstrate professionalism, confidentiality, and excellent internal customer service.
- Successfully achieve annual performance goals and objectives.
- Maintain compliance with company policies, procedures, and regulatory requirements.
Training Requirements:
- Refer to the Woodbridge INOAC Training Matrix for position-specific training requirements.
- Complete all required company, HR, safety, compliance, and continuous improvement training.
- Participate in ongoing professional development as required.
Now Benefits list:
- Competitive Compensation & Benefits Plan
- Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
- Flexible Working Hours
- Employee Assistance Program with free access to health and wellness coaches
- Continuous Learning Culture – We believe in Upskilling & Internal Promotions!
Now About the role paragraph: combine the description: "The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes."
Also maybe include a brief about Woodbridge? The instruction says "About the role" heading; we could include company description under About the role? But we have separate About Woodbridge and Culture. Could we include them under About the role? Might be better to have a section "About Woodbridge" but not in allowed headings. However we could incorporate that info into About the role paragraph as context. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't forbid other headings but suggests those as examples. Safer to stick to those headings. So we can put company description in About the role paragraph.
Thus About the role paragraph: include both Woodbridge description and role summary.
Let's craft:
About the role
Woodbridge is an innovator using advanced technology to manufacture next‑generation foam products, a global team of over 7
for section headings (e.g. those). It might be okay to add other headings but better to stick to those. Physical Demands could be part of Requirements or Qualifications. We'll include under Requirements maybe.
Performance Expectations and Measurables: could be part of Requirements.
Training Requirements: maybe part of Requirements.
We'll create sections:
About the role
with paragraph summarizing role.
Responsibilities
with - each duty.
Requirements
with - combining Skills And Knowledge Required, Educational Qualifications, Physical Demands, Performance Expectations, Training Requirements.
Benefits
with - benefits list.
We must not include headings with empty content.
Let's craft.
We need to preserve all substantive info; not invent or summarize away detail. So we need to keep each duty exactly as written? We can keep the phrasing but maybe shorten? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should not omit details. We need to keep each duty point as given. That is a lot but doable.
Let's list duties exactly as in text:
Reception and Administrative Support
- Manage visitor and front desk traffic, incoming calls, and general inquiries.
- Greet visitors and ensure proper sign-in procedures are followed.
- Maintain confidentiality of employee, applicant, and company information.
- Provide administrative support to the HR Department as needed.
Recruiting and Onboarding
- Coordinate full-cycle recruiting activities for temporary and temp-to-hire positions, including candidate screening, interview scheduling, offer letter preparation, and pre-employment requirements including background checks, drug screens, physicals, and employment eligibility documentation.
- Process new hire paperwork and HRIS entries.
- Conduct new hire orientation and onboarding activities.
- Coordinate employee badge creation and onboarding communications.
Employee Records and HRIS Administration
- Maintain employee personnel files and ensure records are complete, accurate, and audit ready.
- Maintain employee information within HRIS systems, including demographic changes, job changes, reporting relationships, and employment status updates.
- Ensure compliance with company record retention policies and applicable employment regulations.
- Generate routine HR reports and maintain employee data spreadsheets and tracking logs.
Benefits Administration
- Administer employee benefit programs and assist employees with benefit enrollment, changes, and inquiries.
- Coordinate annual open enrollment activities.
- Serve as liaison between employees and benefit providers.
- Maintain accurate benefits records and supporting documentation.
Attendance, Timekeeping, and Payroll Support
- Administer attendance tracking and point system processes.
- Maintain attendance records and communicate attendance concerns to supervisors and management as appropriate.
- Enter vacation, PTO, and other approved leave requests into the timekeeping system.
- Audit time records for accuracy and resolve discrepancies prior to payroll processing.
- Distribute time reports to supervisors for review and approval.
- Support payroll processing activities and ensure timely submission of payroll-related information.
Training and Compliance
- Assist with training compliance tracking and documentation.
- Maintain HS&E Element 9 - Medical Assessment and Element 11 - First Aid and Bloodborne Pathogens.
- Support HR compliance initiatives and audits.
Employee Engagement and Events
- Assist with employee recognition programs, community involvement activities, and plant events.
- Coordinate employee meetings, lunches, celebrations, and special events as assigned.
- Support employee communication efforts and engagement activities.
General HR Support
- Provide administrative support for a variety of Human Resources functions.
- Maintain confidentiality and professionalism when handling employee and company information.
- Assist with HR programs, communications, reporting, and special projects.
- Support employees and management by responding to routine inquiries and directing questions to appropriate resources.
- Perform other related duties as assigned.
Now Skills And Knowledge Required list:
- Strong organizational, planning, and multitasking skills.
- Ability to maintain strict confidentiality and handle sensitive information appropriately.
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy.
- Excellent customer service and interpersonal skills.
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Experience working with HRIS, payroll, and timekeeping systems preferred.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
- Ability to read and interpret documents such as safety rules, operating procedures, employee policies, and training materials.
- Ability to write routine reports, correspondence, and other business communications.
- Ability to effectively communicate with employees, supervisors, managers, vendors, and visitors.
- Ability to perform basic mathematical calculations, including percentages, ratios, and attendance calculations.
Educational Qualifications:
- Associate’s degree in human resources, Business Administration, or a related field preferred.
- Two (2) years of Human Resources, administrative, payroll, benefits, recruiting, or related experience preferred.
- Equivalent combinations of education, training, and experience may be considered.
Physical Demands:
- Frequently required to sit for extended periods of time.
- Occasionally required to stand, walk, reach, bend, and use hands to handle office equipment and materials.
- Frequently uses a computer, telephone, and other office equipment.
- Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.
Performance Expectations and Measurables:
- Maintain accurate employee records and personnel files.
- Complete onboarding and orientation activities in a timely manner.
- Process HRIS transactions accurately and within established timelines.
- Maintain attendance and timekeeping records with a high level of accuracy.
- Support payroll deadlines and ensure timely submission of required documentation.
- Demonstrate professionalism, confidentiality, and excellent internal customer service.
- Successfully achieve annual performance goals and objectives.
- Maintain compliance with company policies, procedures, and regulatory requirements.
Training Requirements:
- Refer to the Woodbridge INOAC Training Matrix for position-specific training requirements.
- Complete all required company, HR, safety, compliance, and continuous improvement training.
- Participate in ongoing professional development as required.
Now Benefits list:
- Competitive Compensation & Benefits Plan
- Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
- Flexible Working Hours
- Employee Assistance Program with free access to health and wellness coaches
- Continuous Learning Culture – We believe in Upskilling & Internal Promotions!
Now About the role paragraph: combine the description: "The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes."
Also maybe include a brief about Woodbridge? The instruction says "About the role" heading; we could include company description under About the role? But we have separate About Woodbridge and Culture. Could we include them under About the role? Might be better to have a section "About Woodbridge" but not in allowed headings. However we could incorporate that info into About the role paragraph as context. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't forbid other headings but suggests those as examples. Safer to stick to those headings. So we can put company description in About the role paragraph.
Thus About the role paragraph: include both Woodbridge description and role summary.
Let's craft:
About the role
Woodbridge is an innovator using advanced technology to manufacture next‑generation foam products, a global team of over 7
Requirements
with- combining Skills And Knowledge Required, Educational Qualifications, Physical Demands, Performance Expectations, Training Requirements.
Benefits
with- benefits list.
We must not include headings with empty content.
Let's craft.
We need to preserve all substantive info; not invent or summarize away detail. So we need to keep each duty exactly as written? We can keep the phrasing but maybe shorten? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should not omit details. We need to keep each duty point as given. That is a lot but doable.
Let's list duties exactly as in text:
Reception and Administrative Support
- Manage visitor and front desk traffic, incoming calls, and general inquiries.
- Greet visitors and ensure proper sign-in procedures are followed.
- Maintain confidentiality of employee, applicant, and company information.
- Provide administrative support to the HR Department as needed.
Recruiting and Onboarding
- Coordinate full-cycle recruiting activities for temporary and temp-to-hire positions, including candidate screening, interview scheduling, offer letter preparation, and pre-employment requirements including background checks, drug screens, physicals, and employment eligibility documentation.
- Process new hire paperwork and HRIS entries.
- Conduct new hire orientation and onboarding activities.
- Coordinate employee badge creation and onboarding communications.
Employee Records and HRIS Administration
- Maintain employee personnel files and ensure records are complete, accurate, and audit ready.
- Maintain employee information within HRIS systems, including demographic changes, job changes, reporting relationships, and employment status updates.
- Ensure compliance with company record retention policies and applicable employment regulations.
- Generate routine HR reports and maintain employee data spreadsheets and tracking logs.
Benefits Administration
- Administer employee benefit programs and assist employees with benefit enrollment, changes, and inquiries.
- Coordinate annual open enrollment activities.
- Serve as liaison between employees and benefit providers.
- Maintain accurate benefits records and supporting documentation.
Attendance, Timekeeping, and Payroll Support
- Administer attendance tracking and point system processes.
- Maintain attendance records and communicate attendance concerns to supervisors and management as appropriate.
- Enter vacation, PTO, and other approved leave requests into the timekeeping system.
- Audit time records for accuracy and resolve discrepancies prior to payroll processing.
- Distribute time reports to supervisors for review and approval.
- Support payroll processing activities and ensure timely submission of payroll-related information.
Training and Compliance
- Assist with training compliance tracking and documentation.
- Maintain HS&E Element 9 - Medical Assessment and Element 11 - First Aid and Bloodborne Pathogens.
- Support HR compliance initiatives and audits.
Employee Engagement and Events
- Assist with employee recognition programs, community involvement activities, and plant events.
- Coordinate employee meetings, lunches, celebrations, and special events as assigned.
- Support employee communication efforts and engagement activities.
General HR Support
- Provide administrative support for a variety of Human Resources functions.
- Maintain confidentiality and professionalism when handling employee and company information.
- Assist with HR programs, communications, reporting, and special projects.
- Support employees and management by responding to routine inquiries and directing questions to appropriate resources.
- Perform other related duties as assigned.
Now Skills And Knowledge Required list:
- Strong organizational, planning, and multitasking skills.
- Ability to maintain strict confidentiality and handle sensitive information appropriately.
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy.
- Excellent customer service and interpersonal skills.
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Experience working with HRIS, payroll, and timekeeping systems preferred.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
- Ability to read and interpret documents such as safety rules, operating procedures, employee policies, and training materials.
- Ability to write routine reports, correspondence, and other business communications.
- Ability to effectively communicate with employees, supervisors, managers, vendors, and visitors.
- Ability to perform basic mathematical calculations, including percentages, ratios, and attendance calculations.
Educational Qualifications:
- Associate’s degree in human resources, Business Administration, or a related field preferred.
- Two (2) years of Human Resources, administrative, payroll, benefits, recruiting, or related experience preferred.
- Equivalent combinations of education, training, and experience may be considered.
Physical Demands:
- Frequently required to sit for extended periods of time.
- Occasionally required to stand, walk, reach, bend, and use hands to handle office equipment and materials.
- Frequently uses a computer, telephone, and other office equipment.
- Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.
Performance Expectations and Measurables:
- Maintain accurate employee records and personnel files.
- Complete onboarding and orientation activities in a timely manner.
- Process HRIS transactions accurately and within established timelines.
- Maintain attendance and timekeeping records with a high level of accuracy.
- Support payroll deadlines and ensure timely submission of required documentation.
- Demonstrate professionalism, confidentiality, and excellent internal customer service.
- Successfully achieve annual performance goals and objectives.
- Maintain compliance with company policies, procedures, and regulatory requirements.
Training Requirements:
- Refer to the Woodbridge INOAC Training Matrix for position-specific training requirements.
- Complete all required company, HR, safety, compliance, and continuous improvement training.
- Participate in ongoing professional development as required.
Now Benefits list:
- Competitive Compensation & Benefits Plan
- Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
- Flexible Working Hours
- Employee Assistance Program with free access to health and wellness coaches
- Continuous Learning Culture – We believe in Upskilling & Internal Promotions!
Now About the role paragraph: combine the description: "The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes."
Also maybe include a brief about Woodbridge? The instruction says "About the role" heading; we could include company description under About the role? But we have separate About Woodbridge and Culture. Could we include them under About the role? Might be better to have a section "About Woodbridge" but not in allowed headings. However we could incorporate that info into About the role paragraph as context. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't forbid other headings but suggests those as examples. Safer to stick to those headings. So we can put company description in About the role paragraph. Thus About the role paragraph: include both Woodbridge description and role summary. Let's craft:
About the role
Woodbridge is an innovator using advanced technology to manufacture next‑generation foam products, a global team of over 7
- benefits list.
We must not include headings with empty content.
Let's craft.
We need to preserve all substantive info; not invent or summarize away detail. So we need to keep each duty exactly as written? We can keep the phrasing but maybe shorten? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should not omit details. We need to keep each duty point as given. That is a lot but doable.
Let's list duties exactly as in text:
Reception and Administrative Support
- Manage visitor and front desk traffic, incoming calls, and general inquiries.
- Greet visitors and ensure proper sign-in procedures are followed.
- Maintain confidentiality of employee, applicant, and company information.
- Provide administrative support to the HR Department as needed.
Recruiting and Onboarding
- Coordinate full-cycle recruiting activities for temporary and temp-to-hire positions, including candidate screening, interview scheduling, offer letter preparation, and pre-employment requirements including background checks, drug screens, physicals, and employment eligibility documentation.
- Process new hire paperwork and HRIS entries.
- Conduct new hire orientation and onboarding activities.
- Coordinate employee badge creation and onboarding communications.
Employee Records and HRIS Administration
- Maintain employee personnel files and ensure records are complete, accurate, and audit ready.
- Maintain employee information within HRIS systems, including demographic changes, job changes, reporting relationships, and employment status updates.
- Ensure compliance with company record retention policies and applicable employment regulations.
- Generate routine HR reports and maintain employee data spreadsheets and tracking logs.
Benefits Administration
- Administer employee benefit programs and assist employees with benefit enrollment, changes, and inquiries.
- Coordinate annual open enrollment activities.
- Serve as liaison between employees and benefit providers.
- Maintain accurate benefits records and supporting documentation.
Attendance, Timekeeping, and Payroll Support
- Administer attendance tracking and point system processes.
- Maintain attendance records and communicate attendance concerns to supervisors and management as appropriate.
- Enter vacation, PTO, and other approved leave requests into the timekeeping system.
- Audit time records for accuracy and resolve discrepancies prior to payroll processing.
- Distribute time reports to supervisors for review and approval.
- Support payroll processing activities and ensure timely submission of payroll-related information.
Training and Compliance
- Assist with training compliance tracking and documentation.
- Maintain HS&E Element 9 - Medical Assessment and Element 11 - First Aid and Bloodborne Pathogens.
- Support HR compliance initiatives and audits.
Employee Engagement and Events
- Assist with employee recognition programs, community involvement activities, and plant events.
- Coordinate employee meetings, lunches, celebrations, and special events as assigned.
- Support employee communication efforts and engagement activities.
General HR Support
- Provide administrative support for a variety of Human Resources functions.
- Maintain confidentiality and professionalism when handling employee and company information.
- Assist with HR programs, communications, reporting, and special projects.
- Support employees and management by responding to routine inquiries and directing questions to appropriate resources.
- Perform other related duties as assigned.
Now Skills And Knowledge Required list:
- Strong organizational, planning, and multitasking skills.
- Ability to maintain strict confidentiality and handle sensitive information appropriately.
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy.
- Excellent customer service and interpersonal skills.
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
- Experience working with HRIS, payroll, and timekeeping systems preferred.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
- Ability to read and interpret documents such as safety rules, operating procedures, employee policies, and training materials.
- Ability to write routine reports, correspondence, and other business communications.
- Ability to effectively communicate with employees, supervisors, managers, vendors, and visitors.
- Ability to perform basic mathematical calculations, including percentages, ratios, and attendance calculations.
Educational Qualifications:
- Associate’s degree in human resources, Business Administration, or a related field preferred.
- Two (2) years of Human Resources, administrative, payroll, benefits, recruiting, or related experience preferred.
- Equivalent combinations of education, training, and experience may be considered.
Physical Demands:
- Frequently required to sit for extended periods of time.
- Occasionally required to stand, walk, reach, bend, and use hands to handle office equipment and materials.
- Frequently uses a computer, telephone, and other office equipment.
- Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.
Performance Expectations and Measurables:
- Maintain accurate employee records and personnel files.
- Complete onboarding and orientation activities in a timely manner.
- Process HRIS transactions accurately and within established timelines.
- Maintain attendance and timekeeping records with a high level of accuracy.
- Support payroll deadlines and ensure timely submission of required documentation.
- Demonstrate professionalism, confidentiality, and excellent internal customer service.
- Successfully achieve annual performance goals and objectives.
- Maintain compliance with company policies, procedures, and regulatory requirements.
Training Requirements:
- Refer to the Woodbridge INOAC Training Matrix for position-specific training requirements.
- Complete all required company, HR, safety, compliance, and continuous improvement training.
- Participate in ongoing professional development as required.
Now Benefits list:
- Competitive Compensation & Benefits Plan
- Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
- Flexible Working Hours
- Employee Assistance Program with free access to health and wellness coaches
- Continuous Learning Culture – We believe in Upskilling & Internal Promotions!
Now About the role paragraph: combine the description: "The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes."
Also maybe include a brief about Woodbridge? The instruction says "About the role" heading; we could include company description under About the role? But we have separate About Woodbridge and Culture. Could we include them under About the role? Might be better to have a section "About Woodbridge" but not in allowed headings. However we could incorporate that info into About the role paragraph as context. The instruction: "Use