Human Resources Administrative Coordinator

Responsibilities

• Aid in the importation of Litmos training materials.
• Update and maintain training/Training Academy calendars in SharePoint.
• Manage and organize training documentation files.
• Generate and send training reminders, invitations, and notifications.
• Prepare training academy materials (copies, packets, etc).
• Scan and file employee documents.
• Upload documentation to ADP employment documents.
• Locate and manage archive files in storage.
• Handle suspensions using PowerBI, ADP, and Litmos information.
• Support bi-weekly orientations, badge creation, I9 ID copies, language updates in ADP, etc.
• Maintain ADP background spreadsheet import.
• Complete training suspensions using PowerBI, ADP, and Litmos information.
• Manage PowerBI document for education/certification requirements.
• Act as the main point of contact for staff ID badges.
• Support reception coverage alongside the agency receptionist.
• Oversee daily mail processes for the receptionist.
• Operate in a professional manner.
• Provide person-centered, quality services.
• Ensure confidentiality and safeguard participant-related information.
• Comply with federal, state, and local employment laws and company policies.

Requirements

• High school diploma or GED.
• Three years of experience with data management and tracking.
• Proficient use of computers, including Microsoft Office and database management.

Qualifications

• Valid NYS driver’s license.

Skills

• Data management and tracking.
• Microsoft Office proficiency.

Benefits

• Health, dental, and vision insurance.
• 401(k) match upon hire.
• PTO.
• 11 paid holidays.

Pay

$19.50 - $23 hourly.

Schedule

M-F: 8 a.m. – 4 p.m.