Human Resources Administrative Assistant

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Remove boilerplate, EEO, etc. Also need to preserve all substantive info. Let's parse the posting. First paragraph: description of HOC, mission. That's about the role? Actually it's about organization. Could be "About the role" or maybe "About the organization". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put organization description under "About the role". Or maybe "About the role" includes description of position. We'll include description of position and organization. Then: "This is a professional staff position responsible for administrative support to the Chief Human Resources Officer with general operations support to the Human Resources Department." That's role description. Then list of duties: many bullet-like sentences. We'll put under Responsibilities as

• . Then "Experience" section: At least two years of college with proficiency in MS Office Suite; At least three years administrative/clerical experience or related field; Canva or other graphic design experience preferred; Excel or Google Sheet experience is required; Yardi or other budgeting software is preferred. That's experience requirements. Could go under Requirements or Qualifications. The instruction: Use headings for Requirements, Qualifications, Skills. We need to decide where each piece goes. Typically "Experience" is Requirements. "Education" is Qualifications. "Knowledge, Skills, And Abilities" is Skills. We'll follow that. Education: "Requires a High School Diploma or equivalent; An equivalent combination of education and experience may be accepted." Also mention low income residents encouragement but that's EEO-ish; we can drop as boilerplate? It's a specific encouragement but maybe considered EEO? It's about low income residents encouraged to apply. Might be considered outreach but could be kept? The instruction says remove EEO/equal-opportunity boilerplate. This line is about low income residents encouraged to apply; could be considered outreach but might be considered EEO. Safer to drop? It's not exactly EEO but similar. I'd drop it to be safe. Knowledge, Skills, And Abilities: list of knowledge and abilities. We'll put under Skills. Pay: "Grade 19 - Min: $59,565 / Mid: $78,228 / Max: $96,891 | Salary determined by departmental budget - Offer commensurate with experience." There's specific salary range. So we can include Pay section with that info. The phrase "Offer commensurate with experience" is filler but we have actual numbers; we keep numbers. Schedule: Not mentioned. No schedule info. So we omit Schedule. Benefits: Not mentioned. No benefits info. So omit Benefits. We also need to include maybe "About the role" includes description of HOC and role. We must not repeat job title as heading (not given). No Job ID. We must not include boilerplate like EEO, drug-free workplace, background checks, etc. Remove those. Also remove duplicated lines: there is duplicate "An equivalent combination of education and experience may be accepted." appears twice; we should keep only once. Also duplicate low income residents encouragement appears twice; we drop both. Now craft HTML. Structure:

  About the role

  ... description ...

  Responsibilities

  • ... each duty ...
  ...

  Requirements

  • At least two years of college with proficiency in MS Office Suite
  • At least three years administrative/clerical experience or related field
  • Canva or other graphic design experience preferred
  • Excel or Google Sheet experience is required
  • Yardi or other budgeting software is preferred

  Qualifications

  Requires a High School Diploma or equivalent. An equivalent combination of education and experience may be accepted.

  Skills

  • Knowledge of modern office management principles and practices
  • Knowledge of large and complex filing systems
  • Knowledge of standard principles and practices of personnel administration
  • Ability to analyze and evaluate information
  • Ability to handle confidential information with discretion
  • Ability to deal tactfully, effectively and courteously with all levels of employees
  • Ability to communicate effectively both orally and in writing
  • Ability to travel to the Silver Spring office (remote work not eligible for this role)

  Pay

  Grade 19 - Min: $59,565 / Mid: $78,228 / Max: $96,891. Salary determined by departmental budget.

  We omitted "Offer commensurate with experience" as filler; but we could keep it? The instruction: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting states salary range and also says "Offer commensurate with experience". That's filler but we have real numbers; we can include the range and maybe omit the filler phrase. It's okay to keep the phrase? It's not filler if we have actual numbers; but the phrase itself is filler. Safer to omit it. Now ensure we didn't miss any substantive info: The description of HOC mission, the role description, duties list, experience, education, knowledge/skills/abilities, pay grade. Also mention "Work is primarily sedentary. There are no significant hazards to the employee." That's substantive about work conditions. Could be included under Responsibilities or maybe a separate section like "Working Conditions". But we only have allowed headings; we could add it to Responsibilities as a bullet. It's not a duty but a condition. Could add as a bullet under Responsibilities: "Work is primarily sedentary; no significant hazards." That preserves info. Also mention "Primary contacts include individuals both inside and outside the department/agency for the purpose of providing basic information, explaining procedures, and exchanging information." That's a duty/responsibility. Also "Example Of Duties" list includes many items; we already captured many but need to ensure we didn't miss any unique items. Let's extract duties from the "Example Of Duties" paragraph and the earlier list. Earlier list before "Example Of Duties": - Provides administrative support to the Vice President and Chief Human Resources Officer, managing schedules, oversees the front desk, and office-related functions of the division - Performs a broad range of administrative support tasks and serves as administrative liaison with internal staff and external stakeholders, including HOC employees, job applicants, county agencies and others - Manage a very active calendar; researching and preparing required materials for meetings and conferences; ensuring that the CHRO has adequate time to review such documents and be able to modify, if necessary - Answers and directs departmental phone calls, emails , greet and assist walk-in employees - Create and maintain an electronic filing system for HR Functional areas including personnel files, recruitment, labor/employee relations, etc. Work on archiving current paper filing system - Process all purchase orders and invoices correctly, while ensuring that reflected project codes are processed consistent with the HR budget line items - Update calendar for Human Resources including management of events, employees leave, out of office, etc - Create and develop reports in ADP with assistance from the Chief Human Resources Director - Assist Human Resources teams on talent acquisition, talent retention, learning and development-related projects, reports and inquiries as part of the efficient day to day operations of the division - Maintain and update the HOC Intranet on an as needed basis in tandem with Corporate Trainer - Assist the Talent Retention team with the annual performance management process to include the auditing and tracking of performance evaluations, initial plans against the required completion dates - Assist with the development of HR-related reports i.e. Excel, Google Sheets, etc - Produce flyers and other announcements to inform staff of events and activities conducted by the Human Resources - Provides support on various tasks to include updates to the intranet, bulletin board, benefits, employee engagement and Wellness Programs, recruitment etc - Ensure compliant retention of employee files, data, and storage as part of the division’s Records Management process - Maintain general office supplies, forms, and materials for Human Resources Office and reorder as needed - Perform other related duties as assigned. Also earlier sentences: "An employee in this position will provide administrative and technical support as assigned." etc. But those are covered. We need to ensure we include all these duties as list items. Might be many; we can combine similar but must preserve all substantive info; we should not summarize away detail. So we need to keep each distinct duty. However we can combine some that are very similar but risk losing detail. Better to list each as separate
• . But that may be long; still okay. Let's enumerate distinct duties: 1. Provides administrative support to the Vice President and Chief Human Resources Officer, managing schedules, oversees the front desk, and office-related functions of the division 2. Performs a broad range of administrative support tasks and serves as administrative liaison with internal staff and external stakeholders, including HOC employees, job applicants, county agencies and others 3. Manage a very active calendar; researching and preparing required materials for meetings and conferences; ensuring that the CHRO has adequate time to review such documents and be able to modify, if necessary 4. Answers and directs departmental phone calls, emails; greet and assist walk-in employees 5. Create and maintain an electronic filing system for HR Functional areas including personnel files, recruitment, labor/employee relations, etc.; work on archiving current paper filing system 6. Process all purchase orders and invoices correctly, while ensuring that reflected project codes are processed consistent with the HR budget line items 7. Update calendar for Human Resources including management of events, employees leave, out of office, etc 8. Create and develop reports in ADP with assistance from the Chief Human Resources Director 9. Assist Human Resources teams on talent acquisition, talent retention, learning and development-related projects, reports and inquiries as part of the efficient day to day operations of the division 10. Maintain and update the HOC Intranet on an as needed basis in tandem with Corporate Trainer 11. Assist the Talent Retention team with the annual performance management process to include the auditing and tracking of performance evaluations, initial plans against the required completion dates 12. Assist with the development of HR-related reports i.e. Excel, Google Sheets, etc 13. Produce flyers and other announcements to inform staff of events and activities conducted by the Human Resources 14. Provides support on various tasks to include updates to the intranet, bulletin board, benefits, employee engagement and Wellness Programs, recruitment etc 15. Ensure compliant retention of employee files, data, and storage as part of the division’s Records Management process 16. Maintain general office supplies, forms, and materials for Human Resources Office and reorder as needed 17. Perform other related duties as assigned. Also earlier: "An employee in this class applies knowledge of the principles/practices, and established policies or procedures in their area of expertise in performing recurring assignments." That's more about knowledge; maybe covered in Skills. Also "Work is assigned by the immediate supervisor with the employee performing recurring assignments with which the worker is familiar. The work typically involves processes in which the workflows automatically to the worker. Any problems not having a clear precedent will be referred to the supervisor. The work is guided by past precedents, personnel policies, and applicable regulations with only an opportunity to adapt these guidelines. An employee in this class performs a variety of duties and researches problems to provide alternative courses of action. These duties generally are standard but have a large impact on the proper functioning of Human Resources Department and services provided to other