Human Resource Specialist

Location: White Plains, NY – full-time onsite. Compensation: $70,000 - $75,000 depending on experience.

About The Company

Locally owned company for 100+ years. One of the most sought-after distributors in their industry. Emphasis on company culture and staying an employee-centric company. Great leadership team with high visibility to senior management. Strong benefits and opportunities to grow in different areas.

Responsibilities

• Support full-cycle non-exempt recruitment activities, including job postings, resume screening, interview scheduling, candidate communication, background checks, and offer preparation.
• Coordinate and facilitate onboarding activities to ensure new hires receive required information, documentation, training, and a positive introduction to the organization.
• Maintain accurate employee records, personnel files, HRIS data, and related documentation in accordance with company policy and legal requirements.
• Assist employees and managers with HR-related questions, including policies, procedures, benefits, timekeeping, and general employment matters.
• Support employee relations processes by documenting concerns, gathering information, coordinating follow-up, and escalating matters as appropriate.
• Support timekeeping processes by reviewing employee data, responding to inquiries, and coordinating corrections with appropriate stakeholders.
• Assist with compliance-related activities, including employment eligibility verification, required notices, training records, policy acknowledgments, and audit preparation.
• Assist with benefits administration, including changes, employee communications, vendor coordination, and issue resolution.
• Prepare HR reports, track key personnel information, and assist with data analysis to support HR decision-making and process improvement.
• Participate in HR projects and initiatives, including employee engagement activities, policy updates, performance management support, training coordination, and process improvements.
• Maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• 2+ years of human resources experience, with exposure to recruitment, onboarding, benefits, employee relations, timekeeping, or HR compliance.
• Working knowledge of federal, state, and local employment laws and HR best practices.
• Experience using HRIS, payroll, applicant tracking, or timekeeping systems preferred.