Human Resource Office Administrator

About the role

A busy Manhattan law firm is seeking a Human Resource Office Administrator / Personal Assistant. Room to grow.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet clients and visitors and serve as the first point of contact for the firm
• Schedule appointments, court dates, meetings, and manage attorney calendars
• Prepare, send, and track invoices; follow up on outstanding balances and handle collections
• Draft, format, and send letters, correspondence, and other legal documents as directed
• Maintain and organize client files (physical and electronic)
• Process incoming and outgoing mail and emails
• Assist with basic bookkeeping and administrative reporting
• Coordinate office supplies and maintain overall office organization
• Provide general administrative support to attorneys and staff as needed
• Run errands (gift shopping, pick up dry cleaning, etc.)

Requirements

• Previous experience in an administrative or office management role (law firm experience preferred but not required)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Comfortable handling billing, invoicing, and collections professionally
• Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus
• Professional demeanor with strong client service skills
• Ability to work independently and manage confidential information

Pay

$55–65K base salary.

Benefits

• Benefits
• PTO
• 401K, etc.