Human Resource Generalist

About the role

The City of Saint Charles Human Resources Department is recruiting for a full-time Human Resource Generalist. The purpose of this position is to perform general human resources functions related to human resources at the City of St. Charles.

Ideal candidate

• Demonstrates strong attention to detail when handling confidential employee and applicant information.
• Has experience supporting full-cycle recruiting, including sourcing, screening, interview coordination, testing, candidate communication, selection, and onboarding.
• Builds strong working relationships with candidates, employees, hiring managers, department leadership, and HR team members.
• Is comfortable managing multiple HR functions simultaneously and quickly shifting priorities as organizational needs change.

Essential duties and responsibilities

• Assist with full-cycle recruiting activities, from posting positions through interview coordination, testing, selection, and onboarding.
• Coordinate recruitment logistics, including scheduling interviews, communicating with candidates, preparing interview materials, and coordinating pre-employment requirements.
• Coordinate onboarding activities for new employees and ensure required documentation is completed accurately and timely.
• Partner with HR leadership and department leadership throughout the recruitment process to support staffing needs and ensure a positive candidate experience.
• Coordinate and track 30/60/90-day reviews for newly hired employees.
• Assist with employee events, surveys, and engagement activities.
• Maintain confidentiality and professionalism when handling sensitive employee, payroll, benefits, leave, and personnel information.
• Work effectively in a fast-paced environment, quickly shifting priorities and adapting to changing departmental needs while managing multiple HR responsibilities and deadlines.
• Serve as a point of contact for the HR department email inbox, responding to employee inquiries and providing timely assistance or routing questions as appropriate.
• Enter and maintain employee information in the HRIS and ensure employee records remain accurate and current.
• Provide support across a broad range of HR-related duties and special projects, with the ability to pivot between recruiting, payroll, benefits, leave administration, employee records, and other departmental priorities as assigned.
• Knowledge of FMLA regulations, eligibility requirements, leave administration, documentation, employee communications, and compliance.
• Knowledge of the employee exit process, including separation procedures, documentation, final pay and benefits.
• Participate in continuing education, professional development, and relevant HR conferences to stay current with HR practices.

Minimum training and experience required

• Associate's degree in Human Resources, Public, Business Administration, or an equivalent amount of Human Resource Experience. Bachelor's degree preferred.
• Minimum of two years' experience working in a human resources function.
• At least two years' experience working with HRIS system and recruiting function.
• Strong communication, administrative and computer skills required.
• Strong skills in Microsoft Word and Excel.

Physical abilities required

• Ability to remain in a stationary position (seated) for extended periods while performing administrative tasks.
• Frequent use of a computer, including typing, viewing monitors, and operating standard office equipment such as printers, copiers, and multi-line phones.
• Ability to occasionally move about the office to attend meetings, access files, or interact with staff and the public.
• Ability to lift and carry light items, such as files, boxes of documents, or office supplies (typically up to 10–20 pounds).
• Ability to communicate effectively, both verbally and in writing, with a diverse range of individuals.
• Visual ability to read and review detailed documents, spreadsheets, and electronic communications.
• Manual dexterity sufficient to handle documents, operate office equipment, and perform data entry tasks.
• Some travel between locations may be required.

Pay and benefits

• Salary: $66,936.84 annually
• Comprehensive, cost effective benefits package including medical, dental, voluntary vision, life and disability insurance; FSA; HSA; retirement and deferred compensation programs; paid vacation; paid holidays; employee assistance programs and educational benefits.