Human Resource Assistant

About the role

The HR Assistant supports the Human Resources team by coordinating and facilitating all aspects of the new hire onboarding process. This role ensures that new employees have a smooth transition into the organization by managing pre-employment documentation, system setup, compliance requirements, and first-day readiness. The HR Assistant serves as a point of contact for new hires and collaborates closely with managers and other HR staff to provide a positive onboarding experience.

Responsibilities

• Coordinate and track the onboarding process for all new hires from offer acceptance through the first day of employment.
• Prepare and assign new hire electronic paperwork and ensure timely completion of all required forms (I-9, tax forms, direct deposit, confidentiality agreements, etc.).
• Enter new hire data accurately into HRIS, payroll, and related systems (e.g., Net Health, iCIMS, UKG, or other platforms).
• Assign and monitor completion of onboarding checklists, training modules, and compliance requirements.
• Verify and maintain personnel files to ensure all required documents are complete and compliant.
• Communicate with hiring managers to confirm onboarding details, first-day logistics, and orientation schedules.
• Provide timely responses to new hire questions regarding benefits enrollment, policies, and general HR inquiries.
• Track onboarding metrics and provide reporting to HR leadership as needed.
• Assist with continuous improvement of onboarding processes to enhance efficiency and employee experience.
• Support additional HR administrative functions as needed.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1-2 years of HR or administrative experience, preferably with onboarding responsibilities.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency with HRIS systems and Microsoft Office Suite; experience with applicant tracking systems preferred.
• Ability to handle confidential information with discretion.

Benefits

• 401(k)
• Medical, dental, vision, and prescription insurance for qualified positions
• Pet insurance for qualified positions
• Paid time off (PTO) with rollover and buyout options at year’s end for qualified positions
• Company-paid group life
• Flex spending account
• Voluntary life, short-term disability, and long-term disability insurance
• Career advancement opportunities

Pay

USD $18.00 - USD $20.00 /Hr.

Schedule

Desirable Monday-Friday schedule with no weekend or holiday requirements.

About the organization

Our not-for-profit organization offers personalized therapeutic care for residents within senior living communities, providing rehabilitative care that helps improve their quality of life. Founded by and led by therapists, we are one of the largest providers of on-site senior therapy care in the country, serving nearly 500 senior living communities throughout the U.S. We are leaders in innovation and personalized care, making us a preferred provider for senior adults in the communities we serve.